Intellectual Property Legal Assistant

1 month ago

Troy, United States Brightwing Full time

We are seeking an Intellectual Property Legal Assistant to join our team and provide vital support to senior attorneys and partners. The ideal candidate will excel in a fast-paced environment, managing multiple tasks to ensure the smooth operation of the office.


Responsibilities:

  • Manage and maintain the intellectual property (IP) docketing system.
  • Prepare and file IP documents with the USPTO.
  • Conduct conflict checks and facilitate new matter openings.
  • Communicate with clients, attorneys, and internal staff to address inquiries.
  • Provide administrative support for the IP team.
  • Track and manage deadlines.
  • Assist in drafting and preparing IP-related documents and correspondence.
  • Review and proofread documents for accuracy and ensure timely submissions.
  • Support client billing processes, including coordination and review.
  • Schedule appointments, organize meetings, and reserve conference rooms.
  • Perform additional duties as needed.


Preferred Skills and Experience:

  • 3–5 years of administrative experience in intellectual property.
  • Associate degree or equivalent professional experience.
  • Familiarity with foreign patent filing procedures.
  • Exceptional attention to detail and time management skills.
  • Strong written and verbal communication abilities.
  • Demonstrated professionalism, discretion, and sound judgment.
  • Capacity to manage multiple tasks and support multiple attorneys effectively.
  • Proficiency in Microsoft Office, with strong grammar and spelling skills.
  • Experience using USPTO systems and familiarity with docketing tools like CPI.
  • Ability to learn and navigate proprietary legal software.
  • Excellent interpersonal skills for client and team interactions.
  • Ability to prioritize and complete assignments under tight deadlines, including overtime if needed.
  • Proven ability to work both independently and collaboratively as part of a team.


Job Type:

  • Full-time

Work Location:

  • One location (Troy, MI)

Ideal Candidate Qualities:

  • Dependable: Reliable and consistent
  • People-Oriented: Enjoys interacting with clients and working on team projects
  • Detail-Oriented: Focused on accuracy and precision
  • Adaptable: Comfortable with shifting priorities and tasks
  • High-Stress Tolerance: Thrives under pressure in a fast-paced environment

Work Schedule:

  • Monday to Friday

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