Legal Engagement Assistant

2 months ago

Los Angeles, United States Addison Group Full time

We are currently seeking a detail-oriented and organized Engagement Assistant to support our law school engagement team with the firm-wide recruitment of law students, with a focus on our sponsorships and programs in addition to providing support with the planning and execution of the West Coast summer associate programs and the recruitment of the West Coast law students.


This position will be based in our Century City office however, travel to our downtown Los Angeles office will be required throughout the summer. The ideal candidate is highly collaborative and will have strong communication skills and the ability to thrive in a fast-paced environment.


Duties and Responsibilities

  • Assist in managing the invoicing process for sponsorship agreements, ensuring accuracy and timeliness in payment.
  • Maintain detailed records of sponsorship payments and expenses, tracking budgets and reconciling accounts as needed.
  • Coordinate logistics for recruiting events and sponsorships, including scheduling, venue coordination, and materials preparation.
  • Support the development and distribution of promotional materials for recruiting events and sponsored programs.
  • Assist with communication efforts to engage with law schools, student organizations, and sponsored entities, including email correspondence and follow-up.
  • Collaborate with the recruiting team to gather feedback and metrics from school engagement and sponsorship initiatives, contributing to evaluation and analysis efforts.
  • Assist with the on-campus and law student recruiting process for the West Coast recruiting team
  • Assist in coordinating and planning all aspects of the summer associate program (events, trainings, name tags, collecting responses, maintaining spreadsheets etc.)
  • Assist with summer associate onboarding and orientation as necessary (e.g. prepare materials, track progress)
  • Assist with general administrative tasks, including research projects, data entry, and maintaining records.
  • Maintain LawCruit database with accurate and complete records
  • Maintain NetDocs file management system with accurate and complete records
  • Assist with fall associate onboarding and orientation as necessary
  • Must be willing to work overtime as requested, especially during the months of May through August


Qualifications

  • Possesses strong organizational and time-management skills, including the ability to prioritize projects and meet deadlines; excellent written and oral communication skills, ability to work independently and be proactive
  • Strong computer skills including knowledge of Microsoft Suite (Word, Excel, PowerPoint).
  • Demonstrated proficiency in Microsoft Office Suite.
  • Bachelor’s degree from an accredited college or university
  • A minimum of 2 years of experience in legal law firm recruiting or other professional services organization.
  • Experience working with recruiting databases.

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