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Business Services Specialist

2 months ago

Princeton, United States GForce Life Sciences Full time

Summary

Our growing, mid-sized pharmaceutical client has engaged GForce Life Sciences to provide a Business Services Specialist to assist the sales department in managing the communication and operations of various projects and event tasks


Job Responsibilities:

  • Support the Sales Training Operations team which includes but is not limited to, scheduling larger meetings, taking notes for meetings
  • Work with trainers to ensure trainees have materials, communications on expectations, and coordination of training logistics/schedules
  • Secure conference rooms, manage logistics, and room set-up for new product basic training class
  • Work with local hotels to secure sleeping rooms for new hires
  • Work with local restaurants to host private dinners/events
  • Reserve ground transportation
  • Coordinate travel logistical details with new hires
  • Order, print, and prepare materials for content packages used during on-site training
  • Order and coordinate lunches, catering, and meals for new-hire functions
  • Build/modify survey templates for upcoming class/ training events/town halls
  • Distribute surveys to new hires after training class. Manage data entry for all training survey results.
  • Supports SOW/MSA/PO creation and tracking in Ariba
  • Support HCP contracts in inhouse system upon request
  • Input training completion dates in Workday.
  • Submit documents to PRC for review and approval
  • Support limited budget tracking
  • Manage contractors to assign tasks and ensure work is completed
  • Identify opportunities to streamline workflows, to prioritize key business activities, and develop solutions
  • Manage all operational details and issues independently-take ownership for completion
  • Build PowerPoint presentations/Executive Summaries showcasing Training Experiences (National Meetings, etc.)
  • Management Digital Content archived on SharePoint
  • Administrative support of the Field Training Resource Center


Qualifications

  • Bachelor's degree required
  • 3+ years of similar work experience
  • Proficiency with the Microsoft Office suite, especially PowerPoint, Excel, Teams, and Microsoft Forms
  • Experience working with Workday, SharePoint, Veeva Vault, Service Now, Adobe Acrobat
  • Experience with the contracting process highly preferred
  • Project management experience a must

Term & Start

  • Hyrbid (Tues, Wed, Thurs) onsite in Princeton, NJ
  • 12-month contract, open to extension
  • 2 Video Interviews - Start 2-3 weeks from an offer
  • Benefits available (Medical, Dental, Vision, 401k)