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Project Controls Manager

4 weeks ago

Jacksonville, United States Naztec International Group Full time

Position Description: Project Controls Manager


Overview: Under the guidance of senior leadership, this position is responsible for providing project controls support across various projects. The role involves leading project control activities for a team of specialists and overseeing all aspects of project and cost controls for diverse initiatives.


Essential Functions:

  • Manage and oversee project controls for capital projects.
  • Handle cost control, earned value management, budget monitoring, project scheduling, cost estimating, quality reviews, change management, planning, forecasting, and performance reporting.
  • Compile, analyze, and report project cost and schedule data to management.
  • Produce and maintain project schedules, ensuring proper resource loading.
  • Track project deliverables and monitor physical progress.
  • Oversee the financial cycle, including vendor purchase orders, cost proposals, change orders, and invoices, while facilitating approvals.
  • Establish operating policies and procedures to mitigate risks.
  • Contribute to the preparation of annual budgets and multi-year plans.
  • Maintain reports to track project finances against budgets.
  • Implement document control systems.
  • Monitor staff time charged to projects against budgets.
  • Conduct internal audits to ensure the accuracy and completeness of records.
  • Identify project risks and develop mitigation plans.
  • Provide support for project management software, including processing purchase orders and change orders.
  • Prepare project status presentations, highlighting key accomplishments and risks.
  • Develop customized schedule reports as needed (e.g., two-week look ahead, variance reports).
  • Create work breakdown structures.
  • Ensure bid documents are prepared for advertisement.
  • Maintain logs of contracts, change orders, and purchase orders issued for projects.
  • Assist with financial project close-outs.
  • Collaborate with other departments to prepare reports and resolve issues.
  • Track project milestones and organizational goals.
  • Ensure project documentation is stored in compliance with applicable regulations and requirements.
  • Perform related tasks as assigned.


Minimum Qualifications:

  • Bachelor’s degree in Financial Management, Business Administration, Project Management, or a closely related field, with a minimum of five years of relevant experience. An equivalent combination of ten years of experience and training may substitute for a degree.


Preferred Qualifications:

  • Experience in the transportation industry and familiarity with project management software.


Knowledge, Skills, and Abilities:

  • Demonstrate leadership qualities, including engagement, effective communication, critical thinking, and teamwork.
  • Knowledge of project planning, design, engineering, and construction management methods.
  • Understanding of grant funding and award requirements.
  • Proven knowledge in scope control and change management.
  • Certification in Cost Control (CCC/CCE) or Scheduling (PSP) is a plus.
  • Working knowledge of project management software (e.g., Primavera P6, Microsoft Project).
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint) and Adobe Suite.
  • Experience in setting up and monitoring complex project schedules.
  • Ability to work in a fast-paced environment with competing priorities.
  • Strong analytical skills to communicate complex data clearly and concisely.
  • Establish effective relationships with stakeholders and maintain professionalism.
  • Prioritize work effectively and manage individual time efficiently.
  • Continuously seek new knowledge and technical expertise.
  • Demonstrated experience in various aspects of project controls, accounting, estimating, and reporting.
  • Strong interpersonal and organizational skills, with the ability to handle multiple priorities.
  • Familiarity with federal, state, and local construction codes and regulations is preferred.
  • Ability to communicate clearly with contractors and consultants in high-pressure environments.