Payroll Specialist

Description

We are seeking an experienced and organized Payroll/Benefits Specialist who will be responsible for managing payroll and all benefits for two locations. The Payroll/Benefits Specialist will process payroll weekly, maintain records, provide benefit information to the Live Oak Employees, work independently, and manage multiple tasks. Payroll & Benefits Specialist will also interact with outside vendors at ADP, and other vendors as required.

Responsibilities

Essential Job Functions:

• Review and import hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
• Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
• Audit payroll data entry, employee status changes to ensure accuracy prior to payroll execution.
• Manage Benefits, to include orientation, timely enrollment/termination, and auditing/approving monthly invoices.
• Coordinate with Department Supervisors/Managers to ensure timely and accurate reporting of hours to be paid via ADP.
• Manage interfaces between ADP and all other benefit systems.
• Ensure timely and accurate administration of employee garnishments, ensuring proper withholding and remittance to appropriate agencies.
• Prepare required monthly, quarterly and annual reports.
• Work with Finance on invoices for benefit payment.
• Process 401k info with John Hancock.
• Strong understanding of Federal and State laws as they relate to both income tax withholding and labor regulations.
• Administer all employee benefit programs including enrollments and terminations.
• Coordinates and conducts the new employee benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
• Fulfills all governmental regulatory mandates and ensures filings are performed as required.
• Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
• Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year-end audits (payroll, benefits, 401k, etc.).
• Addresses benefit inquiries to ensure timely and accurate resolutions.
• Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Resolves discrepancies between carriers and payroll.
• Administers COBRA enrollments/changes and responds to and manages unemployment claims. Other duties as assigned.

Qualifications

Education:

• Bachelors Degree in Human resources or related field

Experience:

• 5 years of related multi-state payroll experience utilizing ADP payroll applications
• Excellent communication skills, both written and verbal
• Excellent time management, organizational, and follow-through skills
• Has shown ability to respond quickly and accurately to requests for data, ability to provide excellent customer service a must
• Ability to respect, protect and maintain highly confidential information
• Ability to work independently, or with little supervision

Compensation

$50 - $65 yearly