Litigation Secretary

9 months ago


Las Vegas, United States AGG Legal Staffing Full time

Primary Responsibilities

  • Formatting briefs, pleadings, correspondence and other legal documents.
  • Filing of legal documents with state and federal courts (e-filing knowledge is a must).
  • Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
  • Updating and maintaining client files.
  • Maintaining attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).
  • Organize and coordinate travel arrangements for assigned attorneys.
  • Accurately enters, reviews and revises timekeeper timesheets including consistent identification of litigation codes, when applicable.
  • Preparing attorney reimbursements and mileage.
  • Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
  • Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
  • Participates in the timely review and submission of pre-bills and/or client bills.

Personal Attributes

  • Possesses a strong understanding and abides by the policies and procedures of the firm and local office.
  • Maintains an exceptional customer service attitude and demeanor at all times.
  • Flexible and willing to pitch in wherever needed.
  • Demonstrates a positive attitude and is approachable.
  • Adapts well to fluctuations in workload and changes in responsibilities.
  • Maintains a professional demeanor in high-stress situations.
  • Presents written communications that are concise and accurate.
  • Exhibits confident and professional verbal communication skills.
  • Effectively communicates with clients and vendors.
  • Answers questions clearly and thoroughly.
  • Contributes to an atmosphere of teamwork and congeniality.

Skills and Abilities

  • Lexis Nexis, Pacer, ECF, Desksite or other comparable document management system, Word, Outlook, PowerPoint, CompuLaw and Excel. (Aderant knowledge is a plus.)
  • Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
  • Communication: Possess excellent verbal and written communication skills.
  • Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
  • Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
  • Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
  • Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
  • Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

  • Minimum of a high school diploma required (College degree is preferred, but not required).
  • Minimum of five years of experience as a legal secretary required.


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