Executive Support Specialist

4 days ago


Evansville, United States Atlas Full time

Atlas Van Lines is comprised of a family of companies that deliver transportation and related services globally through a network of quality agents and select service partners. Atlas is distinguished by agent ownership and a shared commitment to help people go new places more easily and more securely. Through a continuing emphasis on service excellence, the company has achieved extraordinary growth.


Every day we help you go new places®, with expertise in moving and logistics, bringing the world within reach.


We are seeking an enthusiastic individual to assist the President and COO and other senior leaders of Atlas The Executive Support Specialist provides high-level administrative support by conducting research, preparing reports, managing information requests, drafting correspondence, and greeting visitors. This role also involves coordinating calls and in-person events, including board meetings, while maintaining and managing the schedules and events of executive team members.


Key Responsibilities:

  • Supports the President & COO of Atlas Van Lines, President & COO of Atlas Logistics, CFO of Atlas World Group, General Counsel of Atlas World Group, and all Senior Leadership for Atlas Van Lines and Atlas Logistics.
  • Provide administrative support for Atlas World-Class Travel.
  • Serve as the primary back-up for the Senior Executive Administrative Assistant, ensuring continuity in executive support.
  • Manage and maintain executive schedules, including travel arrangements, meetings, and other scheduling needs.
  • Prepare and process invoices, reports, memos, letters, financial statements, presentations, and other documents using relevant software.
  • Review and prioritize incoming communications, determining their significance and distributing them accordingly.
  • Collaborate with the company’s administrative team to communicate role expectations and provide necessary training.
  • Approve attendance and time-off requests for Atlas Logistics Management and Senior Leadership through ADP.
  • Greet and manage visitors for both planned corporate events and unscheduled visits, ensuring professionalism and organization.
  • Ensure the Executive Suite, Teleconference Room, and Boardroom are consistently well-maintained and supplied.
  • Coordinate and organize corporate luncheons for the leadership team.
  • Provide ad hoc project support as needed.


Your Wellness is our Focus:

  • Medical, dental, and vision for employees and dependents
  • Employee assistance programs focused on mental health.
  • Access to a licensed therapist 24/7
  • Wellness programs with employee perks
  • Onsite Fitness Center and Medical Clinic


Financial Wellbeing:

  • Generous 401(k) matching retirement plans
  • Pre-tax savings plans, HSA & FSA
  • Tuition assistance
  • Employee assistance programs focused on financial wellbeing.


Flexibility and Time Off:

  • Paid time off including vacation, s


What You'll Need:

  • Associate or Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
  • Equivalent professional experience in executive support roles may be considered.
  • 3+ years of experience in an administrative or executive support role, ideally supporting senior leaders or executives, and/or equivalent combination of education and experience are required.
  • Demonstrated experience managing complex schedules, coordinating meetings, and preparing professional documents and reports.
  • Strong organizational and communication skills, with the ability to manage multiple tasks and priorities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to handle sensitive information with discretion and maintain a high level of professionalism.
  • Familiarity with travel and meeting coordination and experience using systems like ADP for managing attendance and time-off requests is a plus.
  • Strong interpersonal skills, with the ability to interact effectively with senior leadership and visitors.


Our Promise to You:


We want you to grow with us, so we are committed to the continuous development of our employees. We offer free online training courses through our modern learning and development platform along with a company-wide mentorship program, internal employee organizations, tuition reimbursement and many other opportunities for personal growth.


*Atlas is an EO employer - Veterans/Disabled and other protected categories.

*Benefits may vary by position and/or office location


  • Support Specialist

    4 weeks ago


    Evansville, United States Fifth Third Bank Full time

    Make banking a Fifth Third betterWe connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank.GENERAL FUNCTION: The Licensed Investment Support Specialist I provides office management support for registered securities representatives (e.g., Investment Executives or Wealth Management...


  • Evansville, Indiana, United States HealthCare Support Full time

    HealthCare Support is actively seeking an Echocardiography Specialist for a 13-week contract located in Evansville, Indiana. This opportunity offers a competitive compensation package and the chance to work with a reputable healthcare organization.


  • Evansville, Indiana, United States HR Solutions, Inc. Full time

    Job OverviewHR Solutions, Inc. is a prominent company seeking an Executive Support Professional to join their team in Evansville, IN.Estimated Salary Range:$35,000 - $50,000 per year, depending on experience.Key Responsibilities:The successful candidate will be responsible for:Greeting visitors upon arrival and providing exceptional customer...


  • Evansville, Indiana, United States HealthCare Support Full time

    About the Role:HealthCare Support is actively seeking an experienced Echocardiography Specialist for a 13-week contract in Evansville, Indiana.Benefits of Working with HealthCare Support:Competitive weekly compensation: $2,022.40 (includes a stipend)Dental and life insurance coverageEmployee Assistance Program (EAP) for mental health supportLicensure and...


  • Evansville, Indiana, United States HealthCare Support Full time

    Company Overview:HealthCare Support is a leading healthcare staffing agency, dedicated to providing top-notch professionals to facilities across the country. As a trusted partner, we offer competitive compensation packages and unparalleled support to our travelers.Salary: $70.59 per hour (gross), with a weekly stipend of $1246Job Description:We are seeking...


  • Evansville, Indiana, United States Ascension Health Full time

    About the RoleWe are seeking a dedicated and compassionate Healthcare Support Specialist to join our team at Ascension St. Vincent in Evansville, IN.Job SummaryThis role involves providing basic clinical and non-clinical patient care activities under supervision. As a Healthcare Support Specialist, you will aid patients with movement and placement, assist...


  • Evansville, Indiana, United States Ascension Full time

    Job SummaryWe are seeking a dedicated and compassionate Healthcare Support Specialist to join our team at Ascension. As a valued member of our care team, you will play a vital role in providing exceptional patient care and support services.


  • Evansville, Indiana, United States Icon Consultants Full time

    Job OverviewAt Icon Consultants, we are seeking a highly organized and detail-oriented Dedicated Support Specialist to provide administrative support to our team while assisting with laboratory duties. This role offers a unique opportunity to develop your skills in a dynamic environment.


  • Evansville, Indiana, United States Ascension Full time

    About the Job:">We are looking for a skilled Clinical Support Specialist to join our Ascension team. This role requires excellent communication and organizational skills, as well as the ability to work effectively in a fast-paced environment.">Job Summary:">The Clinical Support Specialist will provide administrative support to our healthcare providers,...


  • Evansville, Indiana, United States Sycamore Rehabilitation Full time

    Job OverviewSycamore Rehabilitation is seeking a dedicated Disability Support Specialist to join our team in Princeton, IN. This role offers a competitive salary of $45,000 - $60,000 per annum.


  • Evansville, Indiana, United States Ascension Full time

    OverviewWe are seeking a compassionate and skilled Patient Support Specialist to join our team at Ascension St. Vincent in Indiana.CompensationThe estimated salary for this position is $35,000 - $45,000 per year, depending on experience.Job SummaryThe Patient Support Specialist will work under the supervision of nursing staff to provide basic clinical and...


  • Evansville, Indiana, United States SS&C Technologies Full time

    Job Title: Technical Support SpecialistJob Summary: We are seeking a highly skilled Technical Support Specialist to oversee the daily operations of our automated processing systems, batch monitoring, and overall health of our IT environment.Responsibilities:Automated Processing & Batch Monitoring: Manage and monitor automated processing systems and batch...


  • Evansville, Indiana, United States Fifth Third Bank - Fifth Third Bancorp Full time

    Job SummaryFifth Third Bank - Fifth Third Bancorp is seeking a highly skilled Administrative Support Specialist to join our team. In this role, you will be responsible for performing a wide range of administrative duties of a responsible and complex nature.You will work closely with upper-level managers to administer programs, projects, and processes...


  • Evansville, Indiana, United States Ascension Full time

    At St. Vincent Evansville, we're dedicated to providing exceptional care and services for our seniors.We're part of Ascension Living, a national nonprofit senior living provider with over 10,000 adults living in our 40+ communities across 12 states.This role is an exciting opportunity to join our team as a Healthcare Support Specialist, where you'll have...


  • Evansville, Indiana, United States Deaconess Full time

    We are seeking a skilled Clinical Support Specialist to join our team at Deaconess. This individual will provide direct or indirect care according to the applicable state Nurse Practice Act to patients who present with urgent, emergent or potential health problems as well as preventive care.About the RoleThis is a challenging and rewarding role that requires...


  • Evansville, Indiana, United States Healthcare Support Full time

    Job Title: Travel Echo TechnologistSalary and Benefits:Our client is offering a competitive salary of $70.59 per hour, with a weekly stipend of $1,246, resulting in a gross weekly compensation of $3,022.40.Additionally, we provide immediate enrollment in health insurance, dental insurance, life insurance, and an employee assistance program (EAP).About the...


  • Evansville, Indiana, United States Silver Birch Living Full time

    We are seeking a dedicated and compassionate individual to join our team as a Healthcare Support Specialist at Silver Birch Living. In this role, you will play a vital part in providing exceptional care and service to our residents.Key ResponsibilitiesAssist residents with activities of daily living, ensuring their comfort and dignity are maintained at all...


  • Evansville, Indiana, United States Ascension Full time

    Job OverviewWe are seeking a Healthcare Support Specialist to join our team at Ascension St. Vincent Evansville.


  • Evansville, Indiana, United States BrightSpring Health Services Full time

    Compelling Career OpportunityWe are seeking a dedicated and compassionate Caregiver/ Home Support Specialist to join our team at ResCare Community Living. As a valued member of our staff, you will play a crucial role in providing exceptional care and support to individuals with intellectual, developmental, or cognitive disabilities.About the RoleAssist with...


  • Evansville, Indiana, United States Dungarvin, Inc. Full time

    **About the Opportunity**Dungarvin, Inc. is a leading organization providing support services to individuals with disabilities. We are currently seeking an experienced Support Services Coordinator - Disability Care Specialist to join our team.**Job Summary**We offer a unique opportunity for an Administrative Coordinator to work in a role that combines...