Assistant Project Manager

3 months ago

Olive Branch, United States Michael Hatcher & Associates, Inc. Full time

JOB TITLE: Assistant Project Manager

FLSA Status: Exempt

Reports To: VP of Construction Sales


Position Summary

As an Assistant Project Manager, you will be responsible for project management in the context of landscape construction for our valued customers. Having a healthy knowledge of the industry, proper terminology, construction details, proper sequencing and Project Management is important. This role may encompass design elements, bidding and estimating, collaboration with our in-house service teams, management of subcontractor relationships, scheduling, and, most importantly, delivering the solutions we’ve promised to our customers.

This is a full-time position reporting to the VP of Construction Sales.


Job Responsibilities

  • Collaborate with the VP of Construction Sales and various operational units within the company to ensure the successful delivery of our finished projects to meet or exceed customer expectations.
  • Proficient in multi-tasking, organization, time management and detail oriented.
  • Achieve personal and team sales revenue goals by contributing to the sales efforts.
  • Assist all team members as required to ensure that the deadlines on the Bid Calendar are met in a timely and efficient manner.
  • Analyze and interpret bid documents to ensure that the proper scope is accounted for through thorough investigation of ALL plans, specs, RFI, Bid Forms and addendum.
  • Solicit material and subcontractor quotes as required.
  • Perform accurate onscreen take-offs in determined estimating software with clear and concise annotations as necessary.
  • Create accurate estimates based on detailed takeoffs created from landscape designs with accurate material costs, subcontractor quotes and accurate production rates.
  • Ensure all estimates are ready for internal review 2 days prior to the bid date.
  • Develop and maintain a thorough knowledge of assigned projects – contract, scope of work, addenda, change orders, schedule, billing, points of contact, etc.
  • Setup ‘new project’ packets and maintain relevant documentation in an organized manner – contracts, construction documents, specifications, submittals, key vendor quotes, change orders, schedules, communication plans, billing, etc.
  • Identify potential risks to the project and provide proactive and effective solutions. Communicate this information in a timely manner to all relevant parties.
  • Schedule and perform efficient Preconstruction Meetings as required to ensure the correct Scope of Work is defined, the proper sequencing is established, and overall schedule is agreed upon.
  • Coordinate with our internal operations and subcontractors, while maintaining proactive communication with customers to ensure exceptional project management.
  • Schedule subcontractors, order necessary materials, manage submittals, and handle change order requests.
  • Perform regular site visits of assigned projects. Bi-weekly for active projects, weekly for pending-start projects. Maintain consistent communication with the GC’s Project Managers and Superintendents on schedule, site issues, potential risks, as well as overall status of the project.
  • Perform and document internal Quality Control Audits on projects as required or directed. Ensure that the site is clean, well-organized and company safety practices are in effect.
  • Manage billing, process accurate pay applications, and update the construction schedule.
  • Complete all internal and external closeout documents - punch lists, as-built drawings, warranties, waivers, etc.
  • Follow up on accounts receivable in a timely manner as required.
  • Operate a company vehicle safely and competently in accordance with company safety policies, as well as local, state, and federal laws and regulations governing the operation of such vehicles.
  • Assist as directed in the training of all new team members.


Minimum Education or Training Required

Skill in Microsoft Office applications, with a strong command of Excel, Word, Teams, and PowerPoint, as well as ProEst, Aspire and other software.



Minimum Experience Required


  • 1 year of experience in the landscape construction industry
  • Background in customer relationship management and value-based selling, contributing to achieving sales goals as a part of the Landscape Construction Sales Team
  • Proven track record in successful task management
  • Excellent communication skills, a positive “Can-Do” attitude, and a strong team-oriented mindset



Special Skills, Knowledge, and Abilities

  • Consistent and reliable attendance
  • Ability to adapt
  • Proficiency in effective problem-solving techniques
  • Capability to handle challenging situations with resilience
  • Strong desire and ability to contribute value whenever possible
  • Exceptional communication skills
  • Proficiency in hands-on task management
  • Basic computer literacy
  • Mastery of all commercial construction procedures and installation techniques
  • Safe and competent operation of company vehicles, adhering to company safety policies and all relevant local, state, and federal laws and regulations
  • Dedication to maintaining a clean and organized jobsite, shop, nursery, and company vehicle
  • Competence in operating equipment in compliance with safety protocols and all applicable local, state, and federal laws and regulations
  • Consistent practice of company safety standards
  • Commitment to delivering high-quality work on every occasion – “Quality, a commitment you can count on”


Physical Demands and Working Conditions

The following physical demands and work environment conditions are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform these essential functions.

While carrying out the responsibilities of this job, the employee must:

  • be able to regularly stand; walk; sit; bend; squat; kneel; use hands to finger, handle, or feel; and talk or hear.
  • be able to walk significant distances on uneven ground and work outdoors in all weather conditions.
  • routinely be required to climb ladders or other structures, reach above their head, and lift or push objects weighing up to 75 pounds.

Specific vision abilities essential for this role include close vision, depth perception, and the ability to adjust focus.




Why Work for Us?

We are dedicated to helping our team members reach their full potential. In addition to our friendly and supportive company culture, our employees enjoy a comprehensive package of perks and benefits (some benefits may vary depending on the position):

  • Competitive compensation
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • 401(k)
  • Paid Time Off
  • Education reimbursement
  • Employee appreciation events

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