Travel & Expense Specialist

3 weeks ago

Westminster, United States GForce Life Sciences Full time

Consultant, Travel & Expense Concur Specialist, Medical Devices


Summary

Our client, an innovative global leader within medical devices, has engaged GForce Life Sciences to provide a Travel & Expense Concur Specialist to be responsible for managing the travel and expense reimbursement process and will own the more complex areas of the process, including Concur administration and related expense reporting. The hiring manager is looking for someone with previous Concur experience and is available to start ASAP. This role reports directly to the Controller and Chief Accounting Officer.


Job Duties

· Serve as Concur system administrator, including managing user access, workflows and chart of accounts for both T&E and Invoice applications

· Provide technical and procedural support to Concur business users for company-wide T&E reporting

· Assist users and managers with questions in regard to Concur T&E report entries, exceptions, corporate card use and maintenance, policy compliance and other general questions as the “go to” person

· Maintain internal controls surrounding the T&E process

· Collaborate internally to ensure accurate data capture and data extraction in support of Sunshine Act reporting requirements

· Maximize usage of Concur, recommend enhancements

· Build and maintain strong relationships with business users through exceptional customer service, and develop/provide training and other support as needed

· Provide new hire and refresher training on the Concur system and T&E Policy as well as joint training with Compliance or other departments as needed

· Maintain training materials to ensure the content is up to date with company policies and procedures

· Assist with maintaining/updating the travel and expense documentation on the Company’s intranet, including reference materials

· Manage corporate credit card program and reconcile corporate credit card transactions

· Manage and/or perform audits on submitted T&E reports for policy compliance and/or fraud with escalation to management as needed

· Generate monthly expense dashboards, ad-hoc expense analysis and compliance reporting based on business requests

· Monitor information captured and approval status of invoices, process purchases requests / purchase orders, review general ledger (GL) coding, and assist users with exceptions in the Concur Invoice module

· Prepare monthly accounts payable and expenses accruals, expense reclassification, and account reconciliations between accounting system and Concur

· Assist with special projects as requested


Mandatory Requirements

· Bachelor of Science in accounting or related field, Masters preferred.

· 5+ years of related accounting experience

· Experience with ERP systems and reporting tools (SAP, OneStream, Microsoft Office).

· Must have previous experience utilizing Concur

· Must have previous Travel & Expense experience

· Intermediate Excel skills – ability to create Pivot Tables and VLOOKUPs strongly preferred

· Previous SAP experience preferred, not required


Term & Start

· 3-6 month contract (extension probable) with the possibility of becoming full-time

· Hybrid in Westminster, CO

· 10% travel

· Benefits available (Medical, Dental, Vision, 401k)

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