Payroll Manager

2 weeks ago

Wakefield, United States Northeast Metropolitan Regional Vocational High School Full time

QUALIFICATIONS:

  • Experience in municipal accounting, budgeting practices, and general ledger
  • Work experience in a public-school business office preferred
  • Knowledge of municipal accounting software and Microsoft Office suite
  • Strong analytical skills and problem-solving capabilities
  • Excellent verbal and written communication skills
  • Bachelor’s degree in Business or a related field required

REPORTS TO: Director of Finance

 

RESPONSIBILITIES:

  1. Assist the Director in the preparation of budgets, payroll, cost analysis, financial projections and provide support to appropriate staff in the administration of their budget accounts.
  2. Review and analyze all receipts.
  3. Analyze and reconcile general ledger balance sheet accounts and prepare monthly journal entries and closing entries.
  4. Prepare and submit on-line use and meals tax.
  5. Prepare grant-funding requests, as well as close out reports for submission to the State; convert grant expenditures to DESE codes for inclusion in the end-of-year report.
  6. Prepare invoices and reconcile payments for M.G.L. Chapter 74 tuition assessments and transportation fees.
  7. Cross-trains on all modules of the financial management system, ie. payroll, requisitions, purchasing, and payables.
  8. Assist the Director in training all staff members in the use of the District’s various financial management software packages.
  9. Assist the Director in the preparation of bid documents and packets in accordance with M.G.L. Chapter 30 (B) and other pertinent procurement laws in accordance with legal provisions and deadlines.
  10. Assist in the preparation of year-end financial statements for State and other agencies, including the annual audit.
  11. Responsible for the coordination and record-keeping of all aspects of capital projects.
  12. Carry out routine procedures within the areas of responsibility, ie. budgeting, accounting, contract maintenance, contract schedules, lease schedules, and insurance schedules.
  13. Assist the Director with updating and maintaining the District’s fixed assets.
  14. Assist the Director with updating, developing and administering Business Office procedures for the District.
  15. Cultivate and maintain a positive rapport with all personnel, member communities, and citizens, as well as State and Federal agencies.
  16. Assume any other duties consistent with the position, as assigned by the Director of Finance/Superintendent.

 

TERMS AND CONDITIONS OF EMPLOYMENT

  1. This is a twelve-month position.
  2. The nature of this position requires hours beyond the regular school day. It is expected that the person filling this position will give priority to completing the necessary tasks.
  3. Salary and fringe benefits to be established by the Superintendent-Director in accordance with the policies established by the School Committee.


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