Support Specialist

3 weeks ago


San Diego, United States The Select Group Full time

The Select Group is looking for a Project Support Specialist to join the top utility company in the San Diego, CA area. This role is located in San Diego, CA (Kearny Mesa area).


Work Schedule: 100% On-Site (Monday- Friday)

Work Hours: 6:30AM-3PM


Must-Have Skills:

  • 2-5+ years of professional administrative experience
  • Strong attention to detail and accuracy in timekeeping processes
  • Proficient in administrative tasks and document management
  • Ability to handle purchases, including travel requests and supply orders
  • Excellent organizational and multitasking skills
  • Effective oral and written communication skills
  • Intermediate knowledge and abilities with the Microsoft Suite of applications (Excel, Word, PowerPoint, etc.)


Responsibilities:

Timekeeping/Time Entry (40%):

  • Process timekeeping records for 30 Union represented employees, which involves knowledge of certain timekeeping rules and practices to ensure everything is processed correctly and in a timely manner.
  • Generate various reports related to timekeeping entries for analysis and record-keeping purposes.
  • Provide time entry coverage for other departments during extended absences.
  • Run ARCOS reports to update call-out and prearranged lists.

Administrative Support (30%):

  • Assist in various administrative tasks to ensure smooth office operations.

Document Management (20%):

  • Manage the digitization process by sending completed as-built packages to the copy center.
  • Upload digitized job packets to the Workstream application to facilitate the closure of the job process.

Purchases (10%):

  • Process travel requests efficiently.
  • Order necessary supplies for the office.
  • Submit and manage expense reimbursements.



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