Event Planning Manager

1 week ago

West Palm Beach, Florida, United States Cultura HR Full time

Position Summary:

The Event Director will play a crucial role in advancing our mission by leading impactful fundraising and community events. The Event Director leads a team responsible for increasing donor engagement and involvement by developing and implementing events that create an optimal experience for building community, raising awareness, and engaging donors.

The Director guides a high-performing team through shifting priorities in a large and complex organization, while managing all aspects of event planning and implementation for portfolio of events specifically assigned to the Director.

Essential Duties and Responsibilities:

  • Lead and inspire a team of event professionals in the planning and execution of high-quality events by providing current staff supervision and support, in addition to training new staff as needed.
  • Establish and monitor individual staff assignments and goals, established priorities, provide performance feedback and coaching, conduct regular check-ins, and support professional development and overall performance management.
  • Develop and implement event plans that support organizational fundraising goals.
  • Meets event needs through sound consultation and advisory resources that reflect industry best practices and are sustainable and scalable depending on programmatic needs.
  • Work with staff to review event requirements, determine internal and external resources needed, and manage event logistics, including, but not limited to speakers/entertainers, venue, catering, decorations, audio visual, gifts/awards, entertainment, etc.
  • Serve as the event planner on select high profile events.
  • Oversee all event operations and planning activities, including monitoring staff schedules, reviewing individual event timelines, and developing and implementing internal procedures.
  • Prepare, review, and manage event budgets and ensure financial goals are met.
  • Work with the team to identify and manage key performance indicators that measure and analyze the impact of events including attendance and engagement metrics and return on investment (ROI).
  • Plan and implement calendar of team meetings and agendas to advance departmental and consults with campaign/program staff to make recommendations regarding events.
  • Work closely with event chairs and professional partners to ensure events are completed according to the agreed upon goals and budgets.
  • Manage relationships and contract negotiations with vendors.
  • Maintain donor information for assigned events in database.

Qualifications:

  • Associates degree required, bachelor's degree preferred, preferably in one of the following areas: Event Planning, Fundraising, Non-profit Management, Business Administration, Hotel Management or similar.
  • 3-5 years' experience with event management and supervising and directing the work of others or equivalent relevant combination of education, skills and experience required, preference for experience with fundraising events.
  • Experience working with volunteers and committees preferred.
  • Experience with donor relation systems preferred.
  • Experience managing budgets.
  • Excellent verbal and written communication skills required.
  • Strong organizational skills required.
  • Strong knowledge of basic office computing, including MS Office (Outlook, Word, Teams, Excel, and PowerPoint) and basic database skills required.
  • Knowledge of effective utilization of audio-visual equipment preferred.
  • Creativity and innovative thinking required.
  • Ability to work nights and weekends as needed, especially during season, required.

Company Confidential is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, gender identity, sexual orientation, national origin, ancestry, disability status, physical or mental handicap, genetic information or protected veteran status.

In addition to comprehensive benefits, the annual salary for this role will likely range from $80,000 to $90,000.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the organization's discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.

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