Docketing Clerk

La Cava Jacobson & Goodis is currently seeking a Docketing Clerk in the Tampa office to assist in maintaining the Firm’s master Trial Calendar and calculating, recording, and delivering deadlines to attorneys and staff pursuant to applicable rules and practices.

This role is crucial in ensuring the efficient and accurate management of the firm’s trial dockets, and it requires a candidate with exceptional organizational skills and a strong understanding of legal procedures.

Primary Responsibilities

• Receive, review, interpret, and sort incoming Trial Orders, Scheduling Orders, and other court orders, to determine deadlines and events that need to be docketed.
• When necessary, conduct research of court rules for appropriate calendaring. This will include researching websites for state and federal courts, as well as applicable administrative agencies and other judicial and quasi-judicial bodies.
• Ensure compliance with all applicable Rules of Civil Procedure and Local Court Rules.
• Maintain up-to-date computer database of calendar entries (data entry).
• Maintain database by reviewing and confirming accuracy of all timekeeper and client/matter information.
• Manage and maintain the trial docketing, ensuring all deadlines are accurately recorded.
• Maintain and Distribute the Firmwide trial calendar.
• Act as a resource for attorneys and staff regarding trial docket and calendaring of deadlines and date calculations.
• Coordinate with attorneys, legal assistants, and paralegals to ensure timely filing of court documents.
• Serve as backup for Firm Receptionist, as needed.
• Assist with other administrative projects or provide general back-up support, as necessary.

Skills & Abilities

• An understanding of court docketing and calendaring procedures and familiarity with court filings and general rules of court for processing pleadings.
• Excellent organizational skills and exceptional attention to detail.
• Proficient in Microsoft Office and experience with rules-based calendaring software desirable.
• Experience with federal, state, and local court systems, including electronic filing systems
• General level of knowledge of Florida Rules of Civil Procedure and Local Court Rules in Florida.

Minimum Qualifications

• Two (2) years’ experience in law office calendaring.
• Ability to use basic office equipment and current versions of Word and Excel.
• Type accurately for software use and data entry.
• Effective written and oral communication skills.
• Ability to prioritize workload.
• Ability to work at a fast pace while maintaining accuracy.
• Superior follow-through and attention to detail skills are a must.
• Customer service driven to interact with all levels of staff.
• Ability to work independently with minimal supervision.