Project Manager

POSITION: Project Manager

DIVISION: Construction

REPORTS TO: VP of Construction Sales

FLSA STATUS: Exempt

ABOUT US

Michael Hatcher & Associates has provided commercial landscape services in the mid-south since 1986. We specialize in commercial landscape installation and maintenance, including irrigation, with a service portfolio that includes professional and medical offices, retail centers, industrial complexes, multi-family developments, and homeowner association communities. We also deliver lawn care fertilization and weed control via the customer-facing brand Master Lawn.

Our commitment to quality is driven by three Core Values: Integrity, Teamwork, and Excellence, and nine Winning Behaviors. Whether dealing with our customers or teammates, we strive to Tell the Truth, Do the Next Right Thing, and Love, Respect and Protect. We endeavor to perform our work with a Positive Can-Do Attitude, allow ourselves to Coach and Be Coached, and make time to Celebrate and Have Fun. We also Expect to Win, encourage one another to Own Your Outcomes, and promise to Deliver on Commitments. From crew members and technicians to support staff and senior leadership, this culture concept is shared by our talented team at every level which has led to our long-term success.

ABOUT THE ROLE

As an Assistant Project Manager, you will be responsible for project management in the context of landscape construction for our valued customers. Having a healthy knowledge of the industry, proper terminology, construction details, proper sequencing and Project Management is important. This role may encompass design elements, bidding and estimating, collaboration with our in-house service teams, management of subcontractor relationships, scheduling, and, most importantly, delivering the solutions we've promised to our customers.

This is a full-time position reporting to the VP of Construction Sales.

ESSENTIAL FUNCTIONS

• Collaborate with the VP of Construction Sales and various operational units within the company to ensure the successful delivery of our finished projects to meet or exceed customer expectations.
• Proficient in multi-tasking, organization, time management and detail oriented.
• Achieve personal and team sales revenue goals by contributing to the sales efforts.
• Assist all team members as required to ensure that the deadlines on the Bid Calendar are met in a timely and efficient manner.
• Analyze and interpret bid documents to ensure that the proper scope is accounted for through thorough investigation of ALL plans, specs, RFI, Bid Forms and addendum.
• Solicit material and subcontractor quotes as required.
• Perform accurate onscreen take-offs in determined estimating software with clear and concise annotations as necessary.
• Create accurate estimates based on detailed takeoffs created from landscape designs with accurate material costs, subcontractor quotes and accurate production rates.
• Ensure all estimates are ready for internal review 2 days prior to the bid date.
• Develop and maintain a thorough knowledge of assigned projects – contract, scope of work, addenda, change orders, schedule, billing, points of contact, etc.
• Setup 'new project' packets and maintain relevant documentation in an organized manner – contracts, construction documents, specifications, submittals, key vendor quotes, change orders, schedules, communication plans, billing, etc.
• Identify potential risks to the project and provide proactive and effective solutions. Communicate this information in a timely manner to all relevant parties.
• Schedule and perform efficient Preconstruction Meetings as required to ensure the correct Scope of Work is defined, the proper sequencing is established, and overall schedule is agreed upon.
• Coordinate with our internal operations and subcontractors, while maintaining proactive communication with customers to ensure exceptional project management.
• Schedule subcontractors, order necessary materials, manage submittals, and handle change order requests.
• Perform regular site visits of assigned projects. Bi-weekly for active projects, weekly for pending-start projects. Maintain consistent communication with the GC's Project Managers and Superintendents on schedule, site issues, potential risks, as well as overall status of the project.
• Perform and document internal Quality Control Audits on projects as required or directed. Ensure that the site is clean, well-organized and company safety practices are in effect.
• Manage billing, process accurate pay applications, and update the construction schedule.
• Complete all internal and external closeout documents - punch lists, as-built drawings, warranties, waivers, etc.
• Follow up on accounts receivable in a timely manner as required.
• Operate a company vehicle safely and competently in accordance with company safety policies, as well as local, state, and federal laws and regulations governing the operation of such vehicles.
• Assist as directed in the training of all new team members.

ABOUT YOU

Qualifications

• 1 year of experience in the landscape construction industry
• Background in customer relationship management and value-based selling, contributing to achieving sales goals as a part of the Landscape Construction Sales Team
• Proven track record in successful task management
• Excellent communication skills, a positive "Can-Do" attitude, and a strong team-oriented mindset

Special Skills, Knowledge, and Abilities

• Skill in Microsoft Office applications, with a strong command of Excel, Word, Teams, and PowerPoint, as well as ProEst, Aspire and other software
• Consistent and reliable attendance
• Ability to adapt
• Proficiency in effective problem-solving techniques
• Capability to handle challenging situations with resilience
• Strong desire and ability to contribute value whenever possible
• Exceptional communication skills
• Proficiency in hands-on task management
• Basic computer literacy
• Mastery of all commercial construction procedures and installation techniques
• Safe and competent operation of company vehicles, adhering to company safety policies and all relevant local, state, and federal laws and regulations
• Dedication to maintaining a clean and organized jobsite, shop, nursery, and company vehicle
• Competence in operating equipment in compliance with safety protocols and all applicable local, state, and federal laws and regulations
• Consistent practice of company safety standards
• Commitment to delivering high-quality work on every occasion – "Quality, a commitment you can count on

PHYSICAL ASPECTS OF THE JOB

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical demands are essentially those of sedentary work, and tasks may require extended periods at a keyboard or workstation. However, while carrying out the responsibilities of this job, the employee must be able to:

• regularly stand, walk, sit, bend, and squat; kneel; use hands to handle, control, or feel objects
• talk or hear, understand, and distinguish speech and other sounds

In addition:

• While performing the duties of this job, the employee will regularly be required to walk significant distances on uneven ground and to work outside in all weather conditions.
• The employee will regularly be required to climb a ladder or other structure, reach above their head, and lift or push up to 15 pounds.
• Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
• The stress level is moderate.
• The noise level in the work environment is moderate to loud.

EQUAL OPPORTUNITY EMPLOYER:

Michael Hatcher & Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you are passionate about safety and are ready to make a significant impact, we encourage you to apply