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Talent Acquisition Associate

4 weeks ago

Chicago, United States The Equus Group Full time

Overview:

Our top-tier Private Equity client is looking to hire a Talent Associate to their growing team. This is a key role in ensuring the efficient management of the firm’s recruiting and talent development processes. The ideal candidate will be a highly organized, proactive, and detail-oriented individual with experience in administrative support or talent management. This is an exciting opportunity to join a high-performing team and play a pivotal role in a fast-paced, dynamic environment.


The ideal candidate will have previous Financial Services or Private Equity industry experience.


Responsibilities:

Coordination & Scheduling:

  • Manage complex calendars for multiple senior executives and partners within the firm.
  • Coordinate interview schedules with candidates, hiring managers, and external recruiters, ensuring seamless communication and efficiency.
  • Arrange travel logistics for candidates and team members, including flights, accommodation, and transportation.
  • Organize and coordinate virtual and in-person meetings, ensuring all necessary materials and logistics are in place.
  • Track and maintain an up-to-date calendar for upcoming interviews, candidate follow-ups, and important recruitment milestones.


Recruiting Support:

  • Assist with the candidate intake process, from initial contact to offer stage.
  • Manage candidate communications, providing timely updates and managing expectations throughout the recruitment process.
  • Ensure candidate materials (CVs, interview notes, assessments) are organized, and support the creation of hiring reports and documentation.
  • Liaise with internal stakeholders to gather feedback post-interviews and assist with candidate evaluations.


Database & System Management:

  • Maintain and update the firm’s recruitment CRM and talent management systems, ensuring accurate and timely data entry.
  • Help track and report on recruitment metrics, such as candidate pipelines, interview schedules, and hiring progress.


Team Collaboration & Administrative Support:

  • Provide administrative support to the talent acquisition team, including coordinating meetings and preparing materials.
  • Help maintain a smooth flow of communication between various departments involved in recruitment and talent development.
  • Support ad-hoc projects, such as organizing talent-related events or assisting in onboarding efforts.


Key Qualifications:

  • 1-3 years of experience in a talent acquisition, recruiting, HR, or administrative role, preferably within a high-touch, fast-paced environment - Financial Services industry experience necessary.
  • Demonstrated ability to manage competing priorities and manage multiple complex scheduling needs.
  • Experience in coordinating interviews, managing calendars, and providing exceptional administrative support.


Skills & Competencies:

  • Strong organizational skills with the ability to manage high volumes of information and a fast-paced workload.
  • Excellent written and verbal communication skills.
  • High attention to detail and a proactive approach to problem-solving.
  • Ability to work under pressure, demonstrating flexibility and adaptability.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint), and familiarity with recruiting software and scheduling tools (e.g., Lever, Greenhouse, or similar platforms).
  • Personal Attributes:
  • Strong interpersonal skills and ability to build relationships with stakeholders at all levels.
  • High degree of professionalism, discretion, and confidentiality.
  • Self-motivated, with a strong work ethic and a commitment to excellence.


The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.