Accounts Payable Specialist

1 month ago

Aurora, United States E-470 Public Highway Authority Full time

POSITION OPENING

 

JOB TITLE: Accounts Payable Specialist                                             


E-470 OVERVIEW:

 

E-470 Public Highway Authority is a dynamic 47-mile toll road on the eastern perimeter of the Denver Metro area that serves its customers as well as providing back-office tolling services for all other toll facilities in the State of Colorado. E-470 strives to provide top-notch customer service, improve safety and save time for our drivers while being Colorado’s one-stop-shop for tolling. 

 

JOB FUNCTION:

The Accounts Payable Specialist provides financial, administrative and clerical support by ensuring payments are completed timely and expenses are controlled by receiving, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

 

JOB DUTIES:


  • Prepare all invoices for payment in invoice software application: match to existing purchase order (PO) or request for requisition/PO to be created, confirm price and quantities, request packing slips/delivery ticket (if applicable), and/or seek payment approval from appropriate manager, director or executive director. Ensure all payables are accurate, timely and followed-up on if aged.
  • Data enter invoices accurately into invoice software application to ensure no duplicate entries are made, amounts are correct and payments are made timely. Where invoice software pre-populates data from OCR, verify for completeness and accuracy.
  • Prepare PO and payables invoice batches for Senior Accounts Payable Specialist approval by importing into Dynamics Great Plains from KwikTag invoice software application and verifying number of entries and batch total match.
  • Respond to vendor invoice/payment inquiries, reconcile vendor statements, research and resolve discrepancies. Integrate weekly customer refund batches for payment.
  • Process monthly employee expense reports to include tracking tolls billed, verifying correct account codes and calculations submitted, confirming complete and accurate backup documentation is included, ensuring transactions comply with organizational expense reimbursement policies, and verifying department manager or director has approved.


  • Integrate monthly expenses after validation and reconciliation is complete. Export monthly expense reports into PDF’s after processing and save on network drives for archive/data retention purposes.
  • Prepare monthly purchasing card statement for payment once processing is complete.


  • Process weekly vendor check and EFT payment batches to ensure timeliness of payments. Prepare all backup documentation to be included when submitting to Controller, and/or Chief Financial Officer for review and approval. 
  • Process weekly customer refund check payment batch to ensure timeliness of payments. Prepare all backup documentation to be included when submitting to Controller, and/or Chief Financial Officer for review and approval. 
  • Process monthly employee expense reimbursement and purchasing card EFT payment batches to ensure timeliness of payments. Prepare all backup documentation to be included when submitting to Controller, and/or Chief Financial Officer for review and approval. 
  • Process periodic manual check requests submitted through Smartsheets, including but not limited to board member reimbursements, unclaimed property, court payments, and other miscellaneous requests. Prepare all backup documentation to be included when submitting to Controller, and/or Chief Financial Officer for review and approval. 
  • Process ad hoc check, EFT, or wire payments to ensure timeliness of payments, as requested. Prepare all backup documentation to be included when submitting to Controller, and/or Chief Financial Officer for review and approval. 
  • Process ACH transactions for periodic prepaid postage replenishment.
  • Import EFT batch payment files into bank website, enter addenda’s, and initiate batch for Controller approval. Import Positive Pay - check file into bank website.
  • Update tracking spreadsheets for capital and reimbursable payments included in weekly payment batches based on G/L account codes.
  • Process check status requests, EFT NOC issues, positive pay exceptions, and works with the Accounts Payable Supervisor on check void or stop payment issues/requests.
  • Maintain payment batches log and send weekly email of payment batches processed to Chief Financial Officer, Controller, Senior Accountant, and Staff Accountant II.


SKILLS AND REQUIREMENTS:

·        Associate degree in business administration, accounting, finance or related field,(Other combinations of education and relevant experience may be considered)

·        At least two (2) years in a finance or accounting position or relevant office experience.

·        Has basic knowledge of both finance and accounting terminologies and concepts.

·        Proficient in Microsoft Excel (including charts and data analysis functions), Word, Outlook

·        Demonstrates ability to reason and can identify relationships that explain facts, data or other information; analyzes information and makes correct inferences or draws accurate conclusions.

·        Proficient in preparation of professional written documentation which clearly expresses ideas and exhibits correct grammatical form.

·        Knowledge in Microsoft Dynamics Great Plains, KwikTag and Concur is preferred.

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