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Exhibits Associate

1 month ago

Rockville, United States Eclaro Full time

As an Exhibits Associate, you will assist with the organization of exhibitions at national and regional conferences, along with other special projects. You will also assist with daily operations, and serve as a liaison with outside institutions, contractors, and departments.


What will you be engaged in day-to-day?

  • Tracking virtual and in-person conference and exhibit logistics, including any data needed for registration and exhibit management.
  • Coordinating with the project team, communications, and creative staff—including graphic designers, writers, digital outreach strategists, communications specialists, data analysts, and editors—to ensure that assigned projects and exhibit components are completed on time and within quality standards.
  • Assembling exhibit materials as needed and maintaining records in the inventory management system.
  • Providing pre-exhibit, during, and post-exhibit / conference support (will include local and non-local travel to conference locations and warehouse).
  • Assisting with post-exhibit reporting.
  • Overseeing editorial duties, troubleshooting any challenges as it relates to the exhibit.
  • Updating and maintaining important exhibitor information pieces including exhibit manuals and exhibit repair list.
  • Performing quality assurance review and reviewing all quality control checklists.
  • Working closely with the project team. Responding to client requests and ensuring that potential sources of difficulty are made known to senior management.
  • Preparing and delivering required status reports to project staff.
  • Contributing ongoing key technical expertise.
  • Works well with others and handles day-to-day situations with an acceptable, reasonable approach.
  • Performing other duties as assigned.


Requirements

What qualifications will help you succeed?

  • B.S. or B.A. degree, or the equivalent education or experience, plus a minimum 2-4 years of progressively responsible experience in exhibition administration.
  • Excellent written and verbal communication skills, strong organizational skills, initiative and follow-through, and flexibility and responsiveness to changing requirements and conditions.
  • Strong interpersonal skills and ability to work to deadlines are essential.
  • Ability to solve problems and prioritize needs in a variety of situations where immediate decisions may be necessary.
  • Have reliable transportation (own vehicle) and able to travel (local and non-local).
  • Ability to move/lift/install exhibit structures and boxes up to 70 pounds while bending and twisting the torso.
  • Excellent computer skills with competence in Word, Excel, and Outlook necessary.

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