Logistics and Merchandise Specialist

3 days ago

Franklin, United States Gary Sinise Foundation Full time

Join the Gary Sinise Foundation

At the Gary Sinise Foundation, we support and honor our nation’s defenders. We seek individuals who recognize that freedom and security come at a cost and who are committed to serving those who answer the call to duty. We want team members whose principles and values resonate with our culture of service, commitment, and appreciation.


About the Gary Sinise Foundation

Established in 2011 by actor and humanitarian Gary Sinise, the Gary Sinise Foundation honors and supports our active-duty military, veterans, first responders, and their families. Through programs designed to inspire and uplift our nation’s heroes, we aim to make a meaningful difference in the lives of those who serve and sacrifice for our freedom.



About the Role

The Gary Sinise Foundation is seeking an organized and creative Logistics and Merchandise Specialist to manage and support the Foundation’s branded merchandise initiatives, promotional campaigns, and logistics efforts. This individual will play a critical role in maintaining and expanding operations and coordinating promotional logistics that amplify the Foundation’s mission. The ideal candidate is highly detailed-oriented, skilled in marketing and logistics coordination, and passionate about honoring and serving our nation’s defenders, veterans, first responders, and their families.



Responsibilities:


General Administration:

  • Perform a variety of office administration tasks with accuracy and discretion.
  • Create and manage documents, reports and materials as needed.
  • Facilitate task and project completion in collaboration with other departments and team members.
  • Represent the Gary Sinise Foundation professionally with patrons and at events.
  • Adhere to all Gary Sinise Foundation policies, procedures and standards
  • Perform other duties as assigned.


Merchandise Coordination:

  • Manage the design, production, and inventory of branded merchandise, ensuring alignment with the Foundation’s mission and branding guidelines.
  • Oversee the online merchandise store, including product updates, descriptions, pricing, and promotions.
  • Coordinate with vendors and suppliers to ensure high-quality merchandise production and timely delivery.
  • Track merchandise sales and provide regular reports on performance and inventory levels.


Logistics Management:

  • Plan and execute the logistics for promotional materials, branded items, and merchandise for events, fundraisers, and campaigns.
  • Manage shipping and distribution of merchandise to donors, supporters, and event participants, ensuring timely delivery.
  • Collaborate with the Events team to coordinate branded items and materials for Foundation events and initiatives.


Inventory Management:

  • Monitor and maintain inventory levels to ensure stock availability aligns with stakeholder needs while minimizing excess or obsolete stock.
  • Coordinate with vendors to place orders, track shipments, and ensure timely deliveries.
  • Perform regular physical inventory counts to reconcile inventory records and promptly address any discrepancies.


Data Management:

  • Maintain precise and up-to-date inventory records using inventory management software and tools.
  • Input new stock arrivals and adjust inventory within the Foundation’s merchandise management systems.
  • Generate and analyze reports on inventory levels, consumption trends, and usage patterns.
  • Track sales by state, monitor sales activity, and provide accurate reporting to the Operations/Business department to ensure timely remittance.


Demand Forecasting:

  • Collaborate with Foundation departments to collect historical data and insights to inform accurate demand forecasting.
  • Adjust inventory levels proactively based on anticipated demand and trends.


Communication and Collaboration:

  • Collaborate with all Foundation departments to align inventory availability with program and event needs.
  • Proactively notify teams of stock shortages, overages, and potential issues, and coordinate proactive and effective solutions.


Process Improvement:

  • Identify opportunities to optimize inventory management processes, including improving reorder points, lead times for design and production, and safety stock levels.
  • Implement best practices to enhance efficiency, reduce waste, and streamline workflows.


Quality Control:

  • Conduct regular quality checks on incoming and existing inventory to ensure alignment with Foundation standards and expected quality levels.
  • Collaborate with quality assurance teams to address inventory-related issues and ensure compliance with Foundation brand requirements.


Risk Management:

  • Monitor inventory risks, such as stockouts or overstocks, and develop strategies to mitigate them.
  • Evaluate vendors and suppliers to ensure alignment with Foundation standards and ethical practices.


Training and Support

  • Train team members in inventory management processes, software usage, and best practices.
  • Support staff in resolving inventory-related inquiries and issues promptly and effectively.

Qualifications

  • Bachelor’s degree in a relevant field such as Business Administration, Supply Chain Management, Operations Management or a related discipline is preferred.
  • Equivalent relevant work experience (5+ years in inventory management, office administration, or logistics) will be considered in lieu of degree.
  • Previous experience in inventory management, data analysis, or administrative support roles is strongly preferred.
  • Professional certifications such as APICS Certified in Production and Inventory Management (CPIM), Certified Inventory Management Specialist (CIMS), or similar credentials are a plus.



Required Skills

  • Proficiency in inventory management software and tools.
  • Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, etc.).
  • Strong analytical and problem-solving skills.
  • Excellent organizational, time management and multitasking abilities.
  • Effective verbal and written communication skills.
  • Strong attention to detail and accuracy in record-keeping.
  • Ability to work collaboratively in a fast-paced, dynamic environment.
  • High level of discretion and professionalism when handling sensitive and confidential information.
  • Familiarity with office equipment (printers, copiers, scanners, etc.).
  • Working knowledge of demand forecasting principles is preferred.
  • Knowledge of shipping processes and procedures (USPS, FedEx, UPS, etc.).


Work Environment

  • On-site role working within standard hours of 8am-5pm CDT.
  • Full-time position.
  • Some travel (up to 10%) may be necessary, with occasional nights and weekends.


The Gary Sinise Foundation is an equal opportunity employer.

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