Property Manager

Our client a property management company is seeking a Property Manager to join their team.

Must have NJ Real Estate License

Job Summary

Plans, directs, or coordinates the governance of operations and activities of Palmyra Harbour Condominium Association (‘PHCA’) and the PHCA Event Spaces.

Duties and Responsibilities

Manages and oversees operations, maintenance, administration, and improvement of property and the PHCA Event Spaces.

Ensures that PHCA complies with federal, state, and local statutes and regulations.

Acts as a liaison between the Board of Trustees and owners; meets with the Board of Trustees to write RFQ’s, negotiate management and service contracts, determine priorities policies and procedures, and discuss the financial operational status of PHCA property.

Has a working knowledge of the association by-laws and master deed, resolutions, and amendments.

Negotiates insurance coverages and performs risk assessments; handles all insurance claims and lawsuits collaboratively with attorneys.

Directs and coordinates the activities of staff and contract personnel and evaluates their performance; performs all HR activities.

Plans, schedules, and coordinates general maintenance, major repairs, and remodeling or construction projects; inspects grounds and facilities to identify issues, determine general condition, and document residents not in compliance with PHCA rules and regulations.

In collaboration with the vendor accountant and board of trustees, directs monthly collection of HOA fees, manages delinquencies, places liens, makes payments of insurance, taxes, and incurred operating expenses; prepares detailed budgets, financial reports.

Community Engagement: Organizes and oversees community events and activities to foster a sense of community and engagement among residents.

Emergency Preparedness: Develops and implements emergency preparedness plans and procedures to ensure the safety and security of residents and property.

Technology Utilization: Utilizes property management software and other technology tools to streamline operations and improve communication with residents and the board.

Sustainability Initiatives: Implements and promotes sustainable practices within the community, such as energy efficiency and waste reduction programs.

Required Skills

• Leadership Skills: Ability to lead and work effectively with the HOA board and community members.
• Communication Skills: Strong verbal and written communication to interact with homeowners, vendors, and board members.
• Organizational Skills: Efficiently manage multiple tasks, projects, and deadlines.
• Financial Management: Experience in budgeting, financial reporting, cost tracking, and managing association funds.
• Conflict Resolution: Ability to mediate disputes and handle conflicts within the community.
• Knowledge of HOA Laws and Regulations: Understanding of local, state, and federal laws governing HOAs.
• Vendor Management: Experience in hiring, negotiating, and managing contracts with vendors.
• Maintenance Oversight: Ensuring common areas and facilities are well-maintained.
• Customer Service: Providing excellent service to homeowners and addressing their concerns promptly.
• Problem-Solving Skills: Ability to identify issues and implement effective solutions.
• Community Engagement: Ability to organize and manage community events and activities.
• Emergency Preparedness: Knowledge of emergency preparedness planning and procedures.
• Technology Utilization: Proficiency in using property management software and other technology tools.
• Sustainability Initiatives: Understanding of and commitment to sustainable practices.

Job Qualifications

Education: Bachelor’s Degree or equivalent, industry-specific knowledge, CPM a plus.

Experience: Minimum 3-10+ years property management experience.