Destination Services Financial Coordinator
2 weeks ago
BASIC PURPOSE: Process destination related invoices (e.g., port, pre/post hotel, transfers and land packages) in MXP and/or Recall.
POSITION RESPONSIBILITIES:
- Ensure invoices are legibly scanned and processed to the correct ship, call date and vendor.
- Confirm the invoice amounts, (in the correct currency), and the invoice number are properly recorded in MXP and/or Recall.
- Ensure P.O. is signed by both the vendor and the ship's representatives.
- Ensure supporting documentation is scanned into MXP and/or Recall (e.g. P.O., Port Memo, receipts, relevant emails) and appropriately labeled for ease of identification.
- Ensure amounts charged are in-line with the forecasted amounts.
- Investigate, resolve and document actual to forecast variances prior to passing invoice on to next level of approval.
- Ensure proof of receipt of services is in supporting documentation prior to passing invoice on to the next level of approval.
- Ensure expenses are recorded to the appropriate GL accounts.
- Ensure the proper amounts are charged back to the appropriate concessioners if applicable.
- Ensure pre-paid advances are appropriately applied.
- Maintain a high level of professionalism when communicating with the vendors, shipboard staff, co-workers and management.
- Diligently follow up on outstanding invoices and vendor queries.
- Identify and pursue cost savings opportunities for the organization.
- Support other members of the team through assistance and mentoring when necessary.
- Provide status of weekly invoice backlog and monthly productivity to Management.
- Perform other job related functions as assigned.
KNOWLEDGE AND EXPERIENCE:
EDUCATION: Minimum High School Diploma or equivalent required. Bachelor's degree preferred.
EXPERIENCE: Minimum 1 year prior cruise experience preferred. Working experience with MXP or other accounting system is preferred.
KNOWLEDGE & SKILLS:
- Basic knowledge of Microsoft Office Suite including Outlook, Word and Excel is required. Good verbal and written communications skills to interact with vendors and team members from various departments.
- Good math skills and analytical aptitude is desired in order to handle reconciliations of vendors statements and to analyze discrepancies between invoices and purchase orders.
- Must be able to work well under pressure and in a fast paced environment while meeting strict deadlines and maintaining high quality of work.
- Must be extremely accurate and detail oriented in order to maintain a high standards of accuracy entering invoice information in the system and reconciling vendor statements in a high volume environment. Bilingual preferred.
To Executive Search Firms & Staffing Agencies: NCLH does not accept unsolicited resumes from any agencies. All unsolicited resumes will be considered NCLH property, and NCLH will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting the NCLH Human Resources Talent Acquisition Department.
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