Facilities Manager

Facilities ManagerLocation: Houston, TXDescriptionWe are seeking a highly skilled and experienced Facility Manager to oversee the operations and management of our Houston facility. The ideal candidate will be responsible for ensuring the efficient and effective functioning of the facility while delivering exceptional service to employees and stakeholders. This role requires a proactive leader with strong organizational skills, structured and detail oriented, technical expertise, and a passion for excellence in facility management.The primary focus of the Facility Site Manager involves several crucial responsibilities to ensure the smooth functioning of a physical workplace: Monitoring the safety and security of the workplace with the support of HSE and security department and with his/her team. Identification of hazards and respond in crisis.Operation and maintenance of the building: The Facility Manager ensures with his/her site operations team the optimal operating function of the physical workplace. He/she reviews and validates the actions plan. Space Management and space allocation in line with business needs and with group standards with the support of his/her operations team. Writing and issuing monthly reports with the support of her/his team. He/she maintains Financial and Non-Financial Records, he/she keeps records related to finances and other aspects of facility management.Compliance with federal and state local laws and regulationsHandling Insurance Plans and Service Contracts: He/she manages insurance plans and service contracts.Approval of selection of external suppliers and contractors to ensure compliance with tender specifications and requirements.Leading activities related to property transfers and management under guidance of Head Of REF.Key Responsibilities :Develop Facility Management Systems and Procedures: Design, implement, and maintain comprehensive facility management systems and procedures to streamline operations. Lead the facility team to achieve operational excellence and work towards an autopilot facility operations model. Continuously evaluate and improve processes to enhance efficiency and service delivery. Space Planning and Optimization: Utilize space planning tools to effectively manage and optimize open workspace desk-sharing environments. Stay on top of the space planning of several sites in Houston. Develop and implement strategies to maximize space utilization while ensuring employee comfort and productivity. Collaborate with stakeholders to address space needs and ensure alignment with organizational goals. Energy Consumption Reporting and Net Zero Planning: Collect, analyze, and report on energy consumption data to identify trends and opportunities for improvement. Develop and implement a Scope 1 and Scope 2 net-zero trajectory plan to align with company’s sustainability goals. Ensure quality control and accuracy in energy data reporting and analysis. Access Control Systems Management: Grasp and manage access control systems to ensure the security and integrity of the facility. Work closely with internal stakeholders to maintain and improve access control processes. Ensure compliance with organizational policies and regulatory requirements related to access control and security. Team Leadership and Staff Development: Effectively manage the facility team, providing clear direction, support, and mentorship. Train and develop staff to achieve excellence in facility services and maintain high standards of performance. Foster a collaborative and people-oriented work environment that prioritizes customer service and hospitality. Requirements and Skills:Prior experience as a Facilities Manager or in a relevant position.Familiarity with technical/engineering operations and facilities management best practices.Familiarity with energy management and sustainability.Knowledge of basic accounting and finance principles.Excellent verbal and written communication skills.Strong organizational and leadership abilities.Analytical and critical thinking skills.Managing priorities across multiple projects and stakeholdersManaging the stakeholders to get the required approvals on projects execution, expenditures, planning between the corporate team and the operating centers.Appetence to teamworkAutonomy on assigned scope with managers guidance on complex matters.Delegation of decision makingAbout You We’d love to hear from you if your profile meets the following essential requirements:Facility Management Expertise: Proven experience in facility management with a strong understanding of operational best practices, systems, and procedures. Detail-Oriented and Organized: Demonstrated ability to develop structured processes and maintain attention to detail in all aspects of facility operations. Space Planning Skills: Proficiency in using space planning tools to manage and optimize workspace environments effectively. Data Reporting and Analysis: Strong skills in data collection, reporting, and analysis, particularly related to energy consumption and sustainability planning. Access Control Systems Knowledge: Experience managing access control systems and collaborating with IT, HSE, and security teams to ensure secure and efficient operations. Customer Service and Hospitality: Exceptional interpersonal skills with a focus on delivering outstanding customer service and fostering a welcoming environment. Leadership and People Skills: Proven ability to lead, train, and motivate a team to achieve high performance and operational excellence. Process Development: Skilled in creating and implementing efficient procedures to improve facility operations. If you are a proactive, detail-oriented professional with a passion for facility management and a commitment to excellence, we encourage you to apply for this exciting opportunity. Join our team and play a key role in shaping the future of our Houston facility