Litigation Secretary

3 weeks ago

Houston, United States Cokinos | Young Full time

**** Currently, we are not accepting submissions from recruiters or headhunters. Thank you.


About Cokinos | Young

Well known for its construction law expertise since 1989, Cokinos | Young offers a broad array of legal services that are delivered with a commitment to efficiency, value and client service. Clients benefit from our extensive experience on a wide range of projects in both the public and private sectors. Cokinos | Young prides itself on a vibrant culture of cooperation and collaboration and welcomes all qualified candidates looking to join our growing team of professionals.

The Firm is currently seeking an experienced Litigation Secretary in our Houston office. This position will undertake a variety of litigation, administrative, and clerical tasks. You will work under the supervision of an attorney team and will provide support in assigned legal cases and tasks. The goal is to sustain the efficiency of all office procedures and case management to guarantee reliability and the support of our attorneys. This dynamic position involves a combination of administrative, organizational, client service, and communication tasks to support the Houston office Attorneys in a great team environment. Apply today and join our team


Responsibilities for Litigation Secretary


  • Provide secretarial support to 3-4 attorneys
  • Manage case deadlines and filings
  • Assist with trial preparation and research
  • Maintain/enter billable time entries for attorneys
  • Transcribe, prepare, edit, and proofread legal documents and communications
  • Organize legal documents in the document management system
  • Maintain court docket and filings
  • Research and authenticate case information
  • Prepare documents including appeals, motions, and petitions
  • Schedule court hearings, depositions, and other proceedings
  • Effectively communicate with clients and colleagues
  • Source and verify important case intelligence
  • Answer phone calls and emails, take notes/messages and redirect calls and messages when appropriate.
  • Maintain attorney calendars


Qualifications of Litigation Secretary


  • Associate degree or equivalent legal degree preferred
  • 5+ years of legal secretary experience
  • Notary public desired
  • Basic level of experience using office machinery (printers, fax machines, photocopiers, etc)
  • Advanced knowledge of Microsoft Office Suite: Outlook, Word, Teams, and other business technologies
  • Experience with document management software is a plus.
  • Sensitivity to confidential documents and information
  • Ability to multitask while maintaining a high degree of attention to detail and accuracy in a high-paced, dynamic environment
  • Proven experience working in a professional office environment
  • Excellent verbal and written communication skills
  • High standards of client service
  • Organizational and time management skills
  • Ability to prioritize work and meet deadlines
  • Ability to work independently to accomplish routine tasks
  • Great team player


Pay/Salary: Commensurate with experience. Pay includes a year-end performance-based bonus.

Job Type: Full-Time

Shift: 8 hours a day Monday – Friday (Some Overtime)

Location/In-person preferred/2-day remote hybrid option exists for the right candidate

Benefits: Medical, Dental, Vision, Life Insurance, 401K and Profit Sharing

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