Bilingual HR Coordinator

2 weeks ago

Doral, Florida, United States Seaboard Full time
Position at Seaboard Marine
Long-term employment with opportunities for growth.

We offer excellent benefits including:

  • 401(K) Retirement Saving Plan w/ Employer Match
  • Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
  • Tuition & Certification Reimbursement
  • Paid Time Off - (15 Days; prorated before 1st year)
  • Parental Leave
  • Paid holidays

POSITION SUMMARY:
This position is responsible for coordinating a variety of HR general functions with an emphasis in compliance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:
Please note applicants out of the geographic region for position applied will not be considered.

QUALIFICATIONS:
Required

  • Experience working in an administrative function at a mid-to-large sized company.
  • Demonstrated progressive responsibilities.
  • Demonstrated ability to foster positive employee relations and partner with management to drive HR and Business initiatives
  • Proficient skills in programs such as MS Word, Excel and Outlook. (must be familiar with if statements, complex formulas, vlookups, countifs, conditional formatting, pivot tables and reports)
  • Must have advanced communication skills in English in order to communicate at different levels throughout the organization and with exterior organizations, candidates, etc.
  • Must be able to speak, read and write in Spanish.
  • Must have the ability to read and write at an Advanced level in a business environment
  • Possess organizational and time management skills with ability to prioritize and be detail oriented
  • Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
  • Ability to work independently with limited supervision, multitask and possess strong initiative
  • Ability to establish and maintain effective working relationships with customers, vendors and fellow employees
  • Ability to think logically, establish and follow procedures, instructions and make sound decisions
  • Ability to exercise independent judgment within established systems and procedures
  • Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed

DUTIES AND RESPONSIBILITIES:
Primary

  • Assists employees with health and wellness benefits program which includes health, dental, short and long term disability, and 401k plan.
  • Prepares employee separation notices and related documentation and conducts exit interviews
  • Manage employee personnel records (prepare new hire files, file all documents, create e-files and pull files as needed)
  • Complete verification of employment requests
  • Prepare spreadsheets for payroll review process and process payroll adjustments, as needed.
  • Stay abreast of and changes in applicable employment laws
  • Assist and support HR and Upper management to ensure that policy is applied consistently
  • Develops human resources solutions by collecting and analyzing information; recommending courses of action.
  • Completes special projects by setting timetables and schedules; conducting research; developing, organizing information, resolving concerns; analyzing time and cost issues.
  • Prepares reports by collecting, analyzing, and summarizing data and to show labor costs and employee productivity trends.
  • Assist coordinating company events
  • Provide coverage in Executive office and Reception as needed
Secondary

  • May assist and/or process payroll (time and attendance).
  • May assist and/or conduct employee relations.
  • May assist and/or administer leave management.
  • May assist with system entries to include new hires, terminations, status changes, deduction orders (i.e. garnishment, etc.), work actions, awards, etc.
  • Perform other additional related duties as assigned

PHYSICAL REQUIREMENTS:

  • While performing the duties of this job, the employee is regularly required to sit and use his/her fingers
  • The employee frequently is required to talk and/or hear
  • The employee is interchangeably required to sit, stand and walk
  • The employee must occasionally lift and/or move up to 10 pounds
  • Ability to communicate (read and write) effectively in a business environment
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

SAFETY REQUIREMENTS:

  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers

SUPERVISION RECEIVED AND EXERCISED:
Reports directly to the HR Regional Manager, and indirectly to the HR Director. This position does not exercise supervision over any position.

CONDITIONS:

  • Indoors office, controlled temperature environment.
  • The noise level in the work environment is usually moderate due to telephones and employees that approach the department.

DISCLAIMER:

  • We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
  • If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [email protected]
  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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