Document Controller

7 days ago

Clayton, North Carolina, United States DPS Group LLC Full time
Summary
DPS Group is seeking a Document Controller in Clayton, NC. Successful candidates will be responsible for Project Documentation, Day-to-Day, and Administrative Support. The ideal candidate should have an in-depth understanding of SharePoint sites, Training Guidelines as well as Engineering Documentation best practices.

Responsibilities
  • Document management knowledge: including ability to organize documents for distribution, traceability, retrieval, and archiving; all consistent with contract requirements and workflow procedures
  • Project Correspondence
  • Change Management
  • RFI's and Submittals, saving and tracking
  • Meeting Minutes, document control and distribution
  • Safety Information and Reports
  • Earned Value documentation and graphics tracking
  • Contractor Schedules and EV tracking and reporting
  • Assembling multiple presentations
  • Ensures that all required signatures are included on project documentation
  • Maintains the project's library of technical documents (blueprints, As-builds, Photographic archiving)
  • Maintains archived engineering, architectural, and construction documents, including design drawings, vendor submittals, shop drawings, design review records, special studies, and other documents as required
  • Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources
  • Sets up and maintains files, refers callers, arranges meetings, and conferences, receives, refers and answers mail
  • Uses personal computer to compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations
  • May design processes to enhance workflow
  • Multi-tasking / juggling between different managers and tasks as required
  • Other duties as assigned
Skills and Qualifications
  • Minimum 3 years' experience in Documentation Control experience
  • Basic knowledge of Life Sciences industry procedures and practices.
  • Has designed and implemented documentation management processes and procedures.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint.
  • Must possess excellent organizational and interpersonal skills and be able to manage multiple tasks in a fast-paced environment.
  • High level of proficiency with the design, development, security access administration and maintenance of SharePoint sites for internal and external collaborations.
  • Design, Development, Administration, and maintenance of SharePoint sites.
  • Ability to develop and implement new project and documentation management business processes.
  • Engineering Documentation / Knowledge Management Best Practice.
  • Strong written and verbal communication skills.
  • Ability to provide legal US work authorization documents required. Will consider US domestic travelers and relocation.
Additional
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Continuous Learning -Assesses own strengths and weaknesses. Pursues training and development opportunities. Seeks feedback to improve performance. Shares expertise with others. Strives to continuously build knowledge and skills.
  • Culture - Supports a culture of excellence. Contributes to a collaborative environment that rewards teamwork, mentorship, best-in-practice development, and pride in workmanship.
  • Customer Services - Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
  • Planning and Organizing - Prioritizes and Plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly, Sets goals and objectives. Works in an organized manner.
  • Teamwork - Balances team and individual responsibilities. Contributes to building a positive team spirit. Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Puts success of team above own interests.
  • Use of Technology - Demonstrates required skills. Adapts to new technologies. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity.
  • Language Ability - Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees.
  • Mathematical Ability - Work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Apply concepts such as fractions, percentages, ratios and proportions to practical situations.
  • Reasoning Ability - Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.
The Company
DPS Group is a global EPCMV firm offering full-service solutions within the Life Sciences (pharmaceutical, biotechnology, and medical technology) and Advanced Technology (semiconductor, data center, and solar) industries. DPS is dedicated to delivering successful projects with a 'client-first' mentality and personal touch across a range of market sectors: Project and Program Management, Procurement, Design, Construction Management, Health and Safety Management, Commissioning, Qualification, and Start-up.

DPS Engineering Inc. is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. DPS does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

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