![City of Oxford, MS](https://media.trabajo.org/img/noimg.jpg)
Deputy Court Clerk
1 week ago
The Deputy Court Clerk works regular hours year-round with occasional overtime and night work. There is no shift work for this position. The person in this position is not on call. 100% of the work for this position is indoors. The position has accountability for monetary issues related to the work for which this position is responsible. There is no exposure to chemicals and/or hazardous materials. The stress level associated with this position is very high.
Selection Guidelines
Formal application, rating of education and experience; Oral interview and background investigation; and job-related tests may be required.
The duties listed above are intended to be used only as an illustration of various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job may change.
Purpose of Position
Provide administrative assistance to the Municipal Court Clerk
Supervision Received
The immediate supervisor for this position is the Municipal Court Clerk.
Supervision Exercised
May supervise Part-time Deputy Court Clerk from time to time.
ESSENTIAL FUNCTIONS
Bilingual in English/Spanish is a highly preferred skill for the position
Maintain organized records
Enter all traffic and parking tickets into the docketing system
Enter police reports into the docketing system
Process court files and record final dispositions
Mail letters for delinquent fines
Prepare abstracts
Communicate with Department of Public safety about suspended driver's license
Prepare, deliver, mail, or fax any requests for prior convictions
Ensure that necessary paperwork is completed
Prepare warrants and process once executed
Notify individuals of court dates
Schedule court hearings
Answer questions about court dates / hearings
Fill out petitions and file motions
Prepare orders
MARGINAL FUNCTIONS
Perform basic clerical duties
Answer multiline departmental telephone
Assist the Judge, Prosecutor, Public Defenders, Defense Attorneys, and the public with requests made to the Clerk's Office
Assist in collecting and accounting for all money paid to the City of Oxford Municipal Court
Maintain departmental inventory and order supplies when necessary
Take court minutes
Perform other duties as directed
Knowledge:
City ordinances
State laws
At least one year of experience in this or a related field is highly recommended
Proper grammar and proper use of English in speaking and writing
OSHA standards and regulations concerning employee safety
Federal and state statutes concerning the work of the department
Mathematical skills, including addition, subtraction, division, and multiplication
General functions and operations of municipal government
Excellent typing skills
Must be familiar with Microsoft Office, Adobe, Outlook, Email
Database management
Skills and Abilities:
Use basic office equipment and machinery (i.e. computer, typewriter, facsimile machine, copier, etc.)
File correspondence properly
Research the Mississippi Code for information, when needed
Organize and prioritize the daily workflow
Work as a team member with other employees
Make decisions within specified time restraints
Communicate effectively with residents, elected officials, other City employees, contractors, etc., both orally and written
Maintain confidentiality
Work autonomously when necessary
Handle multiple tasks simultaneously with frequent interruptions
Deal with others in a professional manner
Maintain professional composure in heated situations
Follow departmental and City procedures
Attend court sessions in place of Court Clerk
Special Requirements
The person in this position must have a valid driver's license. In addition, a high school diploma or its equivalent is required, and additional on- the-job training.
Tools and Equipment Used
Computer, scanner, fax, copier, multiline phone, etc.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Physical work involved with this position includes, but is not limited to, bending and sitting for extended periods of time.
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