Senior Administrative and Management Support

2 weeks ago

Pimmit Hills, Virginia, United States Amentum Full time

Senior Administrative and Management Support at Amentum

The Senior Administrative Assistant independently accomplishes general or routine office administrative tasks. The ideal candidate should have the expertise and qualifications to handle moderately complex administrative duties with minimal guidance. Some tasks may vary in complexity and challenge based on the customer office.

Responsibilities:

  • Acts as a liaison with other departments and outside agencies for the SES's.
  • Handles incoming phone calls, screens and answers them as necessary.
  • Coordinates schedules and calendars for various individuals.
  • Transcribes dictation and creates various documents, including reports, letters, and presentations.
  • Maintains databases of complex and confidential departmental information.
  • Collects, reviews, and coordinates briefs and correspondence to ensure compliance with DoD policies.
  • Reviews and prepares incoming memorandums, submissions, and reports for distribution.
  • Analyzes administrative functions, reviews systems for efficiency, and implements changes based on reviews.
  • Compiles information from the Government for the Quarterly Business Newsletter.
  • Provides explanations on operational policies, procedures, and requirements to senior leaders.
  • Assesses the impact of new laws, policies, and requirements to keep senior leaders informed.

Additional Responsibilities:

  • Records and file management
  • Employee in- and out-processing
  • Assist in managing DOD, DCSA, and local office policies and programs.
  • Correspondence drafting and routing
  • Travel planning (Defense Travel System)
  • Conference room coordination
  • Office equipment and supply inventory maintenance
  • Government timecard program management
  • Receipt and routing of office mail/correspondence.
  • Management of Task Management Tracker systems
  • Assist in execution of office training program.

Requirements:

  • Active TS/SCI Clearance required.
  • Bachelor's degree and 3 years of relevant senior administrative and management support experience.
  • Superior oral and written communication skills.
  • High proficiency in Microsoft applications.

Preferred Qualifications:

  • Familiarity with the Defense Travel System and timekeeping management programs.
  • DCSA and DoD work experience.

Amentum is an Equal Opportunity Employer committed to providing equal employment opportunities. They value diversity and do not discriminate based on various factors under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans

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