OPS - Records Specialist

2 weeks ago

Tallahassee, United States City of Tallahassee Full time
About Us


Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College.

It is known for its national forest, freshwater lakes, and abundant parks and recreational activities.

Located in the north-central portion of the state of Florida, the City is 30 minutes south of the Georgia state line and one hour north of the Gulf of Mexico.


The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services.

These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services.

The City's mission is to be the national leader in the delivery of public service.


The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.

Deadline (Open Until Filled)

Open until filled

Department Name

Police - Records & Administrative Services

Job Specifications

MAJOR FUNCTIONS:


This is administrative work processing, maintaining, and releasing police department records, responding to citizen inquiries, and fulfilling public records requests for video and other media in accordance with Florida State Statutes.

An employee in a position allocated to this job class performs a variety of complex duties such as analyzing, coding, and storing designated law enforcement documents, collecting, and preparing data for special reports, and compiling, reviewing, and redacting various records (such as video and audio recordings) for distribution.

Additional duties include facilitating the training of Records Clerks and Technicians. Work is performed under the general supervision of a Records Supervisor.

For the complete job specification, listing essential duties and desirable qualifications, go to

Minimum Training & Experience


Possession of an associate's degree and two years of work experience that includes data processing responsibilities or customer service in an office environment; or an equivalent combination of education, training, and experience.


Successful completion of secretarial or office clerical course work, beyond the high school level may be substituted at the rate of 30 semester hours or 720 classroom hours on a year-for-year basis for the required work experience.

Successful completion of college course work beyond the minimum college requirement may be substituted at the rate of 30 semester hours per year on a year-for-year basis for the required work experience.

Necessary Special Requirements

Ability to type at the rate of 25 correct words per minute.

Applicants should truthfully complete the Criminal History Questions on the City Employment Application. Any omissions, falsifications, misstatements, or misrepresentations of the information provided may disqualify an applicant.

The top applicant chosen for this position will be required to complete and pass a Truth Verification Examination prior to an employment offer being made.

Salary Range

$ to $40.3805/hourly. Hiring rate generally will not exceed $24.3744/hour

Benefits Information


The City offers comprehensive benefits packages including paid vacation, sick leave, parental, and catastrophic illness leaves; defined benefit pension; defined contribution plans; paid holidays; tuition reimbursement; as well as medical, dental, vision, life, long-term disability, pre-paid legal, critical illness, and auto insurance plans.

For information about benefits offered to eligible City employees,* visit ALEX

*OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City's benefits programs

How To Apply

Visit click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy.

Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.

If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at

Equal Opportunity Employer:
The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity.

The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.


Veterans' Preference:


Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements.

For information on who may be eligible for Veterans' Preference, go to , or call Human Resources & Workforce Development at To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Accommodation for Persons with a Disability:


If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at or at Monday through Friday, between 8 a.m.

and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.

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