Project Assistant

2 weeks ago


Austin, Texas, United States Burns & McDonnell Full time

Company: Burns and McDonnell

Position: Project Assistant

Location: Austin, TX

Pay Rate: $23-25/hr

Duration: 1-year contract with possibility of permanent extension

Description

This role is all about supporting engineering and construction projects by providing administrative assistance to the Project Manager and project team.

  • Offering general administrative support for company initiatives.
  • Keeping project files, filing system, and project communications well-organized.
  • Conducting data entry for projects.
  • Monitoring project status and generating monthly progress reports. Maintaining a project tracking system.
  • Updating records, engineering project documentation, and modifications.
  • Supplying information to address project-related inquiries and preparing research data.
  • Documenting minutes from Project Manager/team meetings.
  • Handling incoming calls and routing them appropriately.
  • Managing incoming mail efficiently.
  • Distributing client bills and invoices accurately.
  • Producing memos, correspondence, reports, and other necessary documents.
  • Coordinating travel arrangements and internal services for various project requirements.
  • Preparing outgoing mailings and labels, including emails and faxes.
  • Securing conference rooms and organizing client, vendor, or supplier presentations, meetings, and interviews.
  • Scheduling and organizing client interviews, presentations, and meetings.
  • Ordering and restocking supplies timely.
  • Maintaining and updating the project calendar and roster.
  • Providing clerical support for project needs.
  • Keeping an updated project contact list and project execution plans through data entry.
  • Performing any other duties as assigned.

Qualifications

  • High school diploma or equivalent. Preferably, at least one year of relevant office/clerical experience.
  • Proficiency in Microsoft Word, Excel, Access, and PowerPoint is mandatory.
  • Relevant work experience can be considered in lieu of educational requirements.


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