Facilities Specialist

2 weeks ago

Houston, Texas, United States Enchanted Rock Management Full time
Job DescriptionJob DescriptionEnchanted RockEnchanted Rock is a leader and innovator in distributed energy. Enchanted Rock has responded to long-term trends in electricity by becoming the first smart-grid supplier to US energy consumers. The company installs, operates, and integrates its highly flexible, low-cost, quick-response distributed generation to increase reliability and stability, reduce costs, and decrease carbon footprint. Position OverviewAs a Facilities Specialist, you'll play a key role in ensuring the smooth functioning of the office operations. You'll assist with various operational and maintenance tasks, creating a welcoming, safe, clean, and organized environment for our employees, clients, and visitors. We're looking for an outgoing team player with excellent communication skills. A positive, welcoming attitude and the ability to multitask and manage various responsibilities. This position will support all Enchanted Rock facilities and report directly to the Facilities Lead. Roles and Responsibilities:Office Operations
  • Manage all Enchanted Rock office reception area activities, from greeting all visitors and deliveries to ensuring safety protocols are followed.
  • Responsible for performing office opening and closing protocols.
  • Re-stock all kitchen and office supplies in the office throughout the day, maintain a clean working environment, and assist with breakroom and conference room cleanliness and organization.
  • Keep track of spending for all facility consumables.
  • Provide administrative support to the executive team as needed, including scheduling meetings, creating expense reports, preparing documentation, routing documents for signatures, mailing or faxing documents, and keeping their offices tidy.
  • Keep track of company accounts and processes for shipping, ordering meals, and employee requests.
  • Help maintain records of building maintenance activities, inspections, and inventory levels for office and kitchen supplies.
  • Responsible for all office-related mail activities, including trips to the local post offices.
  • Help maintain records of building maintenance activities, inspections, and inventory levels for office and kitchen supplies.
Shared Services
  • Ensure compliance with health, safety, and environmental regulations applicable.
  • Support safety protocols by identifying and addressing potential hazards, ensuring clear emergency exits, and participating in safety drills.
  • Create requisition "RFQ" to generate purchase orders "PO" for facility-related items and utilize cost codes as applicable.
  • Ensure employees' seating arrangements in the office are presentable.
  • Work with Sourcing to ensure all facility vendors and service providers are registered in the company master vendor list.
People
  • Assist employees as needed and address facility-related requests.
  • Support travel as needed.
  • Maintains relationships with landlords.
  • Support employee events as needed.
  • Assist in setting up and arranging furniture, equipment, and materials for meetings, events, or workspace changes.
Others
  • Participates in special projects as directed.
  • Other responsibilities may be added.
What you'll need:
  • A bachelor's degree is preferred, and an HS diploma or GED is required.
  • 3+ years of administrative support experience.
  • Able to lift objects to 30 pounds.
  • Have a reliable form of transportation.
  • Ability to work in a team environment and coordinate with other areas to achieve goals and objectives with minimum direct supervision.
  • Verbal and written communication skills to interact clearly with customers, vendors, and other employees.
  • Strong computer skills and proficiency with Smartsheet, MS Outlook, Word, Excel & PowerPoint.
  • Ability to handle highly sensitive information confidentially.
  • Demonstrate strong organizational skills and attention to detail.
  • Ability to prioritize and work well in an environment with competing demands.
  • Strong customer service skills, self-starter, highly motivated, and flexible as priorities change.
Your Rewards
  • Competitive pay reflective of skill and experience level.
  • Company-Paid Life Insurance
  • Flexible Spending Account (FSA)
  • Wellness Programs and Incentives
  • 401(k) Retirement Plan & Company Match
  • Paid Time Off – Sick & Vacation Time
  • Paid Holidays
  • Eligible for overtime
Do you have what it takes to join the Enchanted Rock team? Send us your resume today. Be yourself and keep it useful, funny, and coolThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Enchanted Rock is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.At Enchanted Rock, we embrace diversity, including all the unique characteristics that make us human: race, age, sexual orientation, gender identity, religion, disability, and education — to name a few. We understand and recognize that diverse backgrounds and perspectives strengthen our teams and our business. The foundation of our diversity efforts is closely tied to our core values specifically our value of "The Team" which includes "Mutual Respect, Openness, and Honesty."

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