Marketing Coordinator

2 weeks ago

San Rafael, California, United States Golden Gate Bridge, Highway & Transportation District Full time
Position Summary

Under general supervision, provides responsible, varied and office administrative assistance for management and professional staff and performs related work as required.

Responsible for tracking accuracy of the department's annual budget and general oversight of the District's bus signage programs. This position requires strong organizational and follow-up skills and the ability to work on many projects.

Requires the use of initiative, independent judgment, tact and discretion, particularly when working with District management staff, members of the Board of Directors or representatives of other organizations to exchange information and explain policies and procedures.

Applicants must apply online and submit the following documents at the time of application:

  • GGBHTD Online Employment Application
  • Resume (Scan and attach as PDF to your online application)
3

. Cover Letter detailing qualifications and related experience (Scan and attach as PDF to your online application)

First Review Date:
June 17, 2024

Second Review Date:
July 1, 2024
Essential Responsibilities
Prepares a wide variety of correspondence, documents, financial statements, reports and other materials.
Reviews finished materials for completeness, accuracy, compliance with policies and procedures, and for correct English and grammar usage
Receives and screens telephone calls and visitors; provides information, which may require the use of judgment or the interpretation of policies and procedures
Maintains department's budget, including issuing purchase orders and requisitions for payment, tracking expenses, processing invoices for payment, verifying payment and auditing annual expenditure reports for accuracy
Ensure accuracy of District's transit signage program, including identifying affected signage, updating and producing signage, proofreading signage, ensuring signage is posted and removed in a timely manner and maintaining office records related to the program
Manage Lost & Found tag program, including maintaining the delivery/inventory information and reordering tags when inventory gets low
Completes projects accurately from brief oral or written instructions
Works closely with others so that assigned correspondence and projects are completed in a timely manner, including keeping appropriate staff apprised of project status and activity
Organizes and maintains department files, records and databases
Conducts and independently carries through a variety of assigned special projects related to the activities of the department
Provides administrative support to the Marketing and Communications department staff
Processes fundraiser donation requests
Orders office supplies for the department

Minimum Qualifications

Education and/or Experience:
A combination of college level training and position related experience equivalent to:

A minimum of two years recent administrative experience performing a variety of duties, including two years advanced word processing experience using Microsoft Word, Excel, and PowerPoint
Previous experience in customer service, communications, or marketing is preferred
Experience working with websites and social media is a plus

Required License:
Must possess and maintain a valid California driver's license and satisfactory driving record (may require travel for outreach events or to deliver transit materials)

Physical Requirement:
Mobility to work in a typical office setting.

Ability to communicate in person and over the telephone. Ability to read printed materials and a computer screen. May lift up to 25 pounds (to box and lift files for storage). Routine use of computer, telephone and other office equipment. Ability to travel to District facilities.
Required Knowledge, Skills and Abilities

Working knowledge of:
Standard office administrative practices and procedures, including business letter writing and the operation of common office equipment
Record keeping, report preparation and filing methods

Ability to:
Organize work and establish priorities to meet critical deadlines with a minimum of supervision
Use tact and discretion in establishing and maintaining effective, productive, cooperative working relationships
Use correct English usage, including spelling, grammar, punctuation and vocabulary
Use basic business math
Provide varied secretarial and office administrative assistance to one or several managers, supervisors or others
Organize and maintain a variety of files, records and databases
Research, compile and summarize a variety of informational materials and prepare periodic or special reports
Compose business correspondence and complete projects from brief oral or written instructions
Use sufficient speed and accuracy using Microsoft Word, Excel, and PowerPoint
Maintain a calm, professional demeanor
Communicate effectively, both orally and in writing

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