Accounts Payable Administrator

2 weeks ago

Minneapolis, Minnesota, United States Barr Engineering Co. Full time

Job Description:

Summary:

The person in this position will support the company's accounts payable functions, working in a team environment to assist with the timely and efficient processing of vendor invoices and payments while providing quality customer service to internal and external clients.

Responsibilities include:

  • Receiving incoming vendor invoices, routing invoices for approval, and tracking invoices to help ensure all invoices are accounted for
  • Sharing responsibility for monitoring and maintaining a centralized AP email account with a high volume of incoming messages
  • Reconciling monthly company credit card transactions and statements
  • Acting as a resource and problem-solver for vendors, third-party providers, and Barr employees to resolve issues
  • Reviewing invoices ready to be entered into the accounting system; determining the company, currency, and general ledger account number; and accounting for U.S. and Canadian sales and use tax and payment terms
  • Entering vendor invoices into the accounting system through a combination of systematic uploads, electronic data imports, and manual data entry
  • Auditing and approving employee expense reports
  • Coordinating multiple check runs each week, segregating by company, currency, and payment type including uploading positive pay files to the bank
  • Assisting with new vendor setup and existing vendor maintenance using IRS TIN match and complying with 1099 requirements
  • Cross-training in ancillary functions to increase redundancy for key functions
  • Filing and maintaining the accounts payable paper file system
  • Completing other related tasks as requested

Minimum Qualifications:

  • Five years of related work experience
  • Working knowledge of an accounting software package and accounts payable methods and procedures
  • Demonstrated proficiency in Microsoft Office programs, especially Excel and Outlook
  • Demonstrated interpersonal skills and experience working as part of a teamDedication to high-quality customer service, including prioritizing activities based on deadlines and urgency
  • Proven critical thinking skills, including the ability to take ownership of problems and generate appropriate solutions
  • Attention to detail and highly accurate work output
  • Exceptional written and oral communication
  • Effective task management
  • Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

Preferred qualifications:

  • Experience in a multi-company/multi-currency environment
  • Associate's degree in accounting or a related field
  • Experience with Deltek Vision or VantagePoint
  • Experience with Adobe Acrobat
  • Experience in a paperless environment

A hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to working one or two days from home a week. This position is based out of Barr's Minneapolis, Minnesota, office.

#LI-Hybrid


Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Barr is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other lawfully protected status.

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