Regional Administration Staff Services Officer I

1 week ago

Arlington, Virginia, United States DEPARTMENT OF STATE HEALTH SERVICES Full time


Job/Position DescriptionUnder the supervision of the Deputy Regional Director, the Staff Services Officer I (SSO I) performs complex (journey-level) staff services work under moderate supervision with limited latitude for the use of initiative and independent judgment.

SSO I supports regional operations including accounting, budgeting, purchasing and receiving, regional fleet maintenance, facility maintenance coordination, inventory, conducting training and records management.

The position performs administrative duties including maintaining spreadsheets, preparing reports, mailing correspondence, receiving packages, and working on special projects as assigned.

SSO I analyzes internal regional operations and assists with recommending and implementing process changes to improve operations.

Serves as a Local Office Coordinator for Public Health Region 2/3 offices and works in collaborations with Regional Administrative Services Region 2/9 and Region 03 and as the regionand#146;s fleet services liaison to the DSHS Fleet Management Office.

Must be able to independently travel throughout the State of Texas and out-of-state to complete essential job functions.

Actively participates and/or serves in a supporting role to meet the agencyand#146;s obligations for continuity of operations activation during public health emergency response and recovery.

Must comply with HHS, DSHS, Texas Department of Public Safety applicable policies/procedures/standards. This position is office-based, Monday-Friday, 8:00 am and#150; 5:00 pm.

Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

OPERATIONAL SUPPORT FUNCTIONS (35%) As Regional Local Office Coordinator, responsible for working closely with regional team members and Regional Administrative Services (RAS) Region 2/9 and Region 03 to coordinate and track annual asset inventory and surplus, office key inventory, copier supply inventory, cost pool orders, annual Office Emergency Action Plan drills, off-site shredding of confidential, protected documents and building access and security.

Collaborate with RAS in maintenance of PHR 2/3 offices and resolving any concerns. Provides new employee Office Emergency Action Plan and RAS Employee Responsibilities trainings. Coordinates and issues DSHS identification badges include STAR badges. Coordinates the tracking and issuing of regional equipment including, but not limited to, cameras, and projectors following established procedures.

Maintains mail supply inventory and mail meter, resolves shipping/mailing issues with carrier/mail meter, monitors PHR 2/3 Business Reply accounts; and pick-ups, sorts and distributes regional mail.

Coordinates the submission of DSHS 411 forms, resolving requests, tracking and issuing of cell phones. Coordinates the organization of the Short-Term Equipment and Materials Storage (STEMS) area, central office supply area and loading dock. Assists with analyzing internal operational processes and provides improvement recommendations. Assists with the implementation and training of internal operational processes. Must be able to independently travel throughout the State of Texas to complete essential job function.

BUDGETING AND ACCOUNTING FUNCTIONS (30%) Monitors and reconciles operational budget and submits purchase requisitions for the Environmental and Consumer Inspections (ECI) program.

Assist in data provision for cost forecasting and allocations for Regional Administration and ECI budgets.

Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.

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