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Director Auctions Outreach

3 months ago

Cary, North Carolina, United States The V Foundation Full time

Job Details

Job Location Cary, NC, Remote)

Remote Type Fully Remote

Description

Director of Auction and Community Outreach

(Position is remote and prefer candidates located in the eastern region of the US)

Job Summary Overview

The Director of Auction and Community Outreach (Eastern Region) position partners with the Vice President of Auction and Executive Director of Market Development with the development and execution of all auctions under "Don't Ever Give Up" (DEGU) Signature Event department eastern region. Develops and executes community outreach and donor outreach for all auctions under DEGU Signature Event department – including development of vintner, donor, and high bidders. Additionally, the Director develops and manages auction logistics, operational processes, and administration for DEGU Signature Events (including operations of Greater Giving or other applicable auction registration and transaction software). This role primarily supports the Chicago, New York and Florida events. Manages auction related event operations, develops and updates SOPs as necessary, and facilitates staff cross training where applicable.

Key Responsibilities/Activities


Auction (50%):

  • Procurement: Solicit donations, curate packages, and help maintain platform to sell items in best practice, world-class auction experience. Follow up on new leads and ideas. Represent the V Foundation in each event's local community, to include meetings with key community members and attendees of significant applicable events.
  • Curation: Manage Silent Auction and live auction models. Craft and manage Showcase and Super Silent packages through individual donations – adding and filling holes through targeted request and/or budgeted purchases. Create, edit, and solicit feedback/sign-off on high-level auction lots from donors to produce auction catalogs for the event.
  • Auction Logistics: Oversee and manage all onsite needs for Live, Showcase, and Silent Auctions, including set up of silent auctions, training of volunteers, and auction execution. Create Auction Operations Plan for each event, to include how each auction lot will close, the staff that will handle the closing, the accounting process post-close, and end-of event guest check out.
  • Relationship Management: Create, maintain, and expand donor relationships. Point of contact for auction donors, key bidders, and VIPs at each event. Maintain relationships and cross promotion of auctions with other Charity Wine Auctions.
  • Strategic Development: Help support strategic development, planning and execution for multi-year, world-class events designed for maximum fundraising potential.
  • Corporate Donor Development: Support sponsorship team in identifying and engaging any potential major sponsors with purpose of initially procuring auction lot pieces, curating their experience at the events, and introducing them to larger sponsorship opportunities within the full organization.
  • In-Kind Donation Management: Oversee and coordinate in-kind donations to produce participation events including Solicitation letters and programs, procurement logistics, item and packages input into Greater Giving or comparable system, cause marketing understanding and potential activations with partners.
  • Redemption: Manage hands-on redemption process with all winners of auction lots with 24-hour assistance during each event/activity.
  • Board/Committee Participation: Attend meetings and give reports on items as directed or requested by board/committee and VP of Auction.
  • Community Integration: Assist VP of Auction on new pop-up events in the regions for Development and Auction promotion and redemption.

Operations & Greater Giving (50%):

  • Pre-event input of auction data into Greater Giving: Enter auction lot descriptions, fair market value, and minimum bids and packaging of items.
  • Administrative management and upkeep: Assist with auction lot writeups and catalog editing. Keep track of new trending auction software. Develop and update SOPs. Facilitate staff cross training if needed.
  • Point person high touch redemption of packages post events: Manage all shipping needs for redemption. Generate post auction reports, reconcile, and assist with post auction analysis. Develop calendar of redemption timelines, product itineraries and communicate with winners. Serve as the point person for real time activation of auction lot redemption.


Qualifications

Minimum Requirements

  • Bachelor's degree in business or a related a field.
  • Minimum of five to seven years work experience.
  • Excellent customer service & networking skills.
  • Knowledge of auction and event software, proficiency in auction development, strategy and execution.
  • Knowledge of current trends, demographics, and auction operations in other events of similar stature.
  • Proficiency in Apple/Mac software, or PC equivalent.
  • Proficiency in Hightail, Dropbox, and social media basics.
  • Knowledge and experience with Office 365 (including Word, Excel, PowerPoint, Outlook).

Essential Physical Functions

  • Ability to lift 20 lbs. throughout the day.
  • Ability to sit or stand for long periods of time.


Equipment Used

  • Basic office equipment; phone, computer, and copier
  • Donor database


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