Human Resources Coordinator

2 weeks ago

Tampa, Florida, United States Quality Carriers, Inc. Full time

Our Mission: Delivering Excellence Quality Carriers has built a reputation for safety, honesty, quality, reliability and industry expertise by capitalizing on the opportunities to serve some of the world's best and biggest companies. Working with industry leaders like Dow Chemical Company, Shell, Procter & Gamble, DuPont, and PPG Industries provides ample opportunity to prove the strength and merits of our company's services, as well as the quality of our equipment, employees, independent affiliates, and especially our drivers.

The HR Coordinator will provide administrative support to the HR department and assist with various HR functions, including recruitment, onboarding, benefits administration, and HR compliance. This role involves coordinating HR activities, maintaining HR records, and supporting HR initiatives to enhance employee engagement and organizational effectiveness.

Essential Functions:

  • Serve as the first point of contact for visitors and clients, providing courteous and efficient service.
  • Answer incoming calls and route them to the appropriate person or department.
  • Provide administrative support to the HR department.
  • Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and coordinating interview schedules.
  • Maintain recruitment records and track candidate progress through the recruitment process.
  • Assist with compliance-related tasks, such as background checks, I-9 verification, and EEO reporting.
  • Collaborate with HR team members and benefit providers to ensure a smooth and successful open enrollment process.
  • Assist with employee communications, including distributing HR-related information and announcements.
  • Provide support with employee benefits administration, including enrollment, changes, and terminations.
  • Prepare and distribute required benefits notices and disclosures to employees as mandated by law.
  • Provide excellent customer service and timely resolution.
  • Stay informed about changes in employment laws and regulations related to employee benefits, including ERISA, ACA, HIPAA, and COBRA.
  • Ensure compliance with federal, state, and local regulations governing employee benefits programs.
  • Performs other duties as assigned.

Education: Bachelor's degree preferred in Human Resources, Business Administration, or related field.

Knowledge/ Skills/ Abilities (Competencies):

  • 2 years of experience as a HR Coordinator or in a similar role.
  • Working knowledge of relevant policies and regulations.
  • Strong communication and interpersonal skills.
  • Detail-oriented with strong organizational and analytical skills.
  • Proficient working with computers and various computer programs.
  • UKG experience a plus.

Supervisory Responsibility: None

Position Type/Expected Hours of Work: This is a full-time, in office position and days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m.

Travel: 0%

Work Environment: This position operates in an office environment. This role routinely uses standard office and computer equipment.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • The employee will regularly and repetitively be required to talk, hear, sit, type, reach and grasp in an office environment.
  • This position may require standing, walking, bending, kneeling, stooping or crouching. The employee must frequently lift and/or move items up to 20 pounds.
  • Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Duties, responsibilities, and activities may change at any time with or without notice.

Quality provides equal employment opportunity to all individuals regardless of their race, color, creed, religion,
gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

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