Union Parish Office Assistant

2 weeks ago

Bloomington, Indiana, United States Children's Coalition for Northeast Louisiana Full time

Job Summary

The Office Assistant provides clerical and administrative support to the Healthy Living Coordinator in support of the Drug-Free Communities grant for Children's Coalition of Northeast Louisiana at our Farmerville LA location.

Core Values

The job incumbent will be expected to operate in line with our core values, which are:

Integrity: honest, transparent, and trustworthyCollaboration: respectfully working together to serve our communitiesExcellence: always improving to go beyond what is expectedKnowledge: seeking understanding to develop personally and professionally Accountability: willingness to accept responsibility

Essential Functions

Monitor incoming emails and answer or forward them as requiredPrepare outgoing mail for distributionMaintain office filing and storage systemsUpdate and maintain databases such as mailing lists, contact lists, and client informationCoordinate and organize appointments and meetings by sending invitation emails and creating agenda and sign-in sheetsAssist with event planning and implementationMonitor and maintain office suppliesEnsure office equipment is properly maintained and servicedPerform work-related errands as requested Other duties as assigned; the scope of the job may change as necessitated by business demands

Minimum Qualifications/Requirements

High school diploma or GED Ability to write professional correspondenceTelephone etiquetteGreat customer service skills Well-organizedMotivated and able to work independentlyAbility to manage time, work without direct supervision

Working conditions

Work is typically in an office setting. Work hours are typically during normal business hours of 8:00 am - 4:30 pm. Some evening and weekend work may be required for events. Noise level in work environment may be low to moderate. Travel by car, bus, airplane or train may be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where overnight travel may be required.

Physical requirements

May be required to lift up to 40 pounds.

Reasonable accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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