Accounting Technician II

The City of Bend Finance Department is currently accepting applications for one (1) full-time Accounting Technician II position.

This opportunity is represented by the City of Bend Employee Association (COBEA) and is FLSA non-exempt (overtime eligible).

To be considered for this position, applicants must have a complete application that includes all of the following items:

• The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
• Attached formal Cover Letter (required)
• Attached formal Resume (required)
• Attached valid Credentials, Certifications and Licensing (if applicable)

Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click here.

Applications received by Tuesday, May 28, /28/2024) at 12:00 pm (noon) PDT will be given preference for initial review, but the position will remain open until filled.

Position Summary

Reporting to the Accounting and Financial Reporting Manager in the Finance Department, this position performs basic accounting responsibilities, customer service work and processes accounting related tasks, including processing invoices and accounts payable checks, billings, collections, cash receipts, data entry, data tracking, postings, and balancing.

(Intermediate level position).

Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.

Duties and Responsibilities

The individual in this position is expected to engage in the following work-related activities.

• Receives, reviews, processes, and calculates a variety of receipts, billings, invoices, statements, new account information, claims information, payments, fees, and/or other related information, which may include: coding data, entering information into a database, processing transactions and changes, running reports, filing paperwork, and performing other related duties.
• Responds to inquiries and requests for information over the phone and in person, which includes: directing customers and visitors to appropriate locations; taking and transmitting messages; looking up and communicating account balances; and/or, performing other related activities.
• Performs a variety of clerical activities in support of daily operations, which may include: filing; copying; faxing; typing standard documents; preparing, sorting, and distributing mail; entering data; and/or, performing other related activities.
• Performs a variety of cash handling duties including posting, balancing and reconciling daily cash deposits and verifying and reconciling petty cash and cashier drawers.
• Enters a variety of information into applicable databases and/or spreadsheets; reconciles applicable accounts; performs adjustments to correct data entry errors.
• Researches and verifies a variety of information related to customer accounts; identifies and resolves discrepancies. Performs collection activities on delinquent accounts; sets up payment plans with customers; transfers information to collection agencies.
• Prepares, updates, and maintains a variety of financially related correspondence, reports, notices, billings, records, spreadsheets, schedules, website information, and/or files.
• As assigned, monitors, maintains, and orders supplies and materials to ensure efficient operations.
• Provides back-up to disbursement and/or billing processes which may include accounts payable, payroll or billing functions as needed.
• Complies with safety requirements of the position and actively promotes safe work practices.
• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
• Performs other duties of a similar nature or level.
• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
• Performs related duties as necessary to achieve the objectives of the position.

Skill Profile

The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

Knowledge of:

• Basic accounting principles;
• Applicable terminology in assigned area of responsibility;
• Applicable local, state and federal laws, rules, and regulations;
• Bookkeeping principles and practices;
• Cash handling procedures;
• Customer service principles;
• Mathematical principles;
• Account research techniques;
• Modern office equipment;
• If assigned to EMS billing, Medicare and medical insurance procedures and codes.

Skill in:

• Reconciling accounts;
• Keyboarding;
• Operating a computer and applicable software applications;
• Providing customer service;
• Handling cash;
• Applying local, state and federal laws, rules and regulations;
• Entering data into computerized systems;
• Filing;
• Performing mathematical calculations;
• Handling multiple tasks simultaneously;
• Analyzing information and accounts for discrepancies;
• Operating modern office equipment;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Ability Requirements

The following capabilities are required to perform the essential functions of this position.

• Positions in this class typically require:

reaching, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions.

• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Education, Experience, Certifications and/or Licenses

The following are the qualifications for this position.

Minimum Qualifications

• High School Diploma or equivalent (G.E.D.), or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
• At least four years experience in a similar position and/or performing similar tasks.
• Current and valid Driver's license per City policies outlined in the Employee Handbook.

Preferred Qualifications

• At least four years of accounting related clerical/administrative and customer service experience.

Classification Framework:
Accounting Technician II

• To view the full Classification framework, click here

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