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Legal Assistant
1 week ago
Overview:
The Legal Assistant will provide support to assigned attorneys and provide backup to other attorneys as requested. This position requires strict confidentiality.
- Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings).
- Manages and assists complex document production (including Bates Stamping).
- Drafts simple pleadings and correspondence.
- Prepares court filings (make copies for filing, service copies, prepare attorney service order slip).
- Files documents with various courts (traditional and efilings).
- Prepares documents for mandatory efiling for State and Federal courts (create pdf file; convert pdf file to a searchable document; bookmark all exhibits).
- Creates Table of Contents and Table of Authorities utilizing tables function in Word and create them with accuracy.
- Efiling in Federal courts and Court of Appeals.
- Prepares/finalizes discovery (propounded and/or responses).
- Prepares shell responses to propounded discovery accurately and efficiently.
- Communicates with court staff regarding various issues.
- Handles outgoing and incoming mail/FedEx for assigned attorneys (calendar any related deadlines, court appearances, meetings, mediations, etc.).
- Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, send calendar invites and reminders, reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines.
- Prepares Trial Memorandum and calendar all appearances/deadlines.
- Schedules local and outoftown depositions; schedules conference rooms (in office and remotely), coordinates court reporter/videographer.
- Coordinates Mediation dates.
- Scans and uploads documents to Neos.
- Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up of trial notebooks, etc. from court.
- Creates Masters for new files (Case Information Sheet, Caption, Proof of Service, Letter to Carrier and Client, and Letter to Plaintiff's Counsel).
- Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others.
- Other duties, as needed, to support the firm and office operations.
Qualifications:
- Previous law firm experience (2+ years).
- Litigation experience.
- Exceptional organization skills.
- Excellent writing and communication skills.
- Ability to multitask and prioritize workload.
- Teamwork oriented.
- Proficient in Microsoft Office programs.
- Knowledge of legal terminology and principles.
- Ability to analyze legal documents and ensure accuracy.
- Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
- Ability to work independently and to carry out assignments to completion with limited guidance.
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