Employee Benefits Coordinator,

1 week ago

Salem, Massachusetts, United States Salem Public Schools Full time
Employee Benefits Coordinator, Salem Public Schools, Salem MA SY

About Salem Public Schools, where belonging leads to opportunity.

Salem is a small, diverse city with a proud maritime and immigrant history. Salem Public Schools is an urban public school district enrolling nearly 4,000 students across our 11 schools. Our vision is to ensure that all students will be locally engaged, globally connected, and fully prepared to thrive in a diverse and changing world. We hold dear our core values of belonging, equity, and opportunity in everything we do. Over the next three years , we are committed to the work outlined by the four core priorities in our strategic plan: 1) Elevate Learning; 2) Empower Educators; 3) Center Belonging; and 4) Strengthen Our Foundation. We seek individuals who are passionate about urban education and understand the urgency of improving student achievement for all students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. Applicants who have experience working in urban schools and settings and are bilingual are strongly encouraged to apply.

What You'll Do:

The Employee Benefits Coordinator oversees the benefits program for all SPS employees, working to ensure that all Salem Public Schools employees who are eligible for benefits, and who have elected to receive them, are able to pay for and receive their benefits accurately, and in a timely way. This position is a partner to each of the employees and is available to answer questions, provide information, and ensure that all paperwork and financial deductions are accurate and timely. The Coordinator reports to the Assistant Superintendent of Finance and Operations and works in close partnership with Salem Public Schools Human Resources and Payroll offices, as well as the City of Salem's Human Resources office.

This position is a visible one that connects to almost every Salem Public Schools employee. Success in this role requires attention to detail, strong customer service skills, clear communication skills, and project management skills. Because this position has access to highly sensitive information; discretion and ability to maintain confidentiality is critically important in this role.

RESPONSIBILITIES
  • Manage all payroll and benefits related administrative and accounts payable financial, personnel and administrative functions. Work in close partnership with a diverse range of stakeholders in Salem Public Schools and at the City of Salem.
  • Process and monitor all new school department enrollees, changes and terminations. Manage new hire insurance records through TalentEd PowerSchool. Process all enrollment applications via vendor portals for health, dental, basic life, voluntary life, whole life, critical illness and Flexible Spending. Calculate deductions for each plan with respect to the employee's payroll schedule and enter in the employee's Master File in MUNIS.
  • Together with Payroll and Human Resources develop and deliver onboarding that is timely, engaging, and comprehensive for all new employees.
  • Meet with all new benefit eligible employees and all employees that become benefit eligible (employees who work 20 or more hours per week); ensure that employees understand the benefits they are eligible for.
  • In partnership with the City of Salem, lead the Open Enrollment process for school department employees, including communicating benefit plan provisions, disseminating information about benefits changes and opportunities, hosting information sessions and office hours, being available to employees who have questions and processing enrollment changes and updates; (both written and verbal). Lead school department implementation of the Open Enrollment (Annual Enrollment) process in partnership with the HR department at the City of Salem.
  • Annually calculate the health insurance spreadsheets and create tables to be used in updating the health insurance tables in MUNIS with the HR Department at the City of Salem. Adjust deduction amounts in the Deduction and Benefit Master in MUNIS.
  • Process and monitor 403B accounts and report to Salem's 3rd party administrator. Run weekly and biweekly payroll reports for 403B, Deferred Compensation vendors and Teacher/Para Union Dues.
  • Share information about, monitor, and process the Health Insurance Opt-Out program for employees.
  • Reconcile monthly health insurance invoices with the City Treasurer. Verify and reconcile monthly bills to the active enrollee's deduction registers and prepare payment. Pay school benefit invoices monthly, processing through MUNIS in a timely manner.
  • Process all direct payment and COBRA checks.
  • Process and manage employee garnishments.
  • Process all resignations, non-renewals, dismissals and retirements; maintain a spreadsheet of all benefits, determine which benefits will be ending, calculate any over- or underpayments.
  • Collect and complete all employees' accident and injury reports and send them to HR at City Hall for processing.
  • Monitor payroll spending against the annual budget.
  • Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
  • Basic knowledge of accounting practices and procedures.
  • Responsible, self-motivated.
  • Ability to self-start and manage projects.
  • Ability to manage multiple ongoing, time sensitive tasks.
  • Organized.
  • Attention to detail.
  • Strong customer service skills.
  • Strong communications skills.
  • Knowledge of MUNIS a plus; willingness to learn a must
  • Knowledge of EXCEL a plus; willingness to learn a must
  • Knowledge of Google suite a must
  • Current authorization to work in the United States
Equal Opportunity Employer

Salem Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

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