Assistant Project Manager

1 week ago

Charlottesville, Virginia, United States Sun Tribe Full time

Company Description

With nearly 80 employees, over 100 projects completed or under development, and an award-winning track record of innovation and implementation, Sun Tribe is one of the fastest growing clean energy companies in the Mid-Atlantic United States. Thanks to an experienced, in-house team of development, engineering, financial, regulatory, procurement, and construction experts, Sun Tribe serves as a comprehensive energy advisory and delivery company for our client-partners.

Whether building the first solar array to sit on an abandoned coal mine in Virginia's history, powering the first 100 percent solar school district East of the Mississippi, installing solar on flagship state government buildings, or working with Fortune 200 companies to help meet their sustainability goals, Sun Tribe specializes in creating a brighter energy future through long-lasting, sustainable partnerships.

Job Summary

The Project Management (PM) Department of Sun Tribe Solar is responsible for planning and executing construction projects pursuant to terms of turnkey engineering, procurement, and construction (EPC) agreements. The Assistant Project Manager (APM) role provides office-based project management support of utility and commercial-scale solar PV (roof, ground, and carport) and energy storage projects, ensuring that projects are delivered safely, on time, within budget, and according to Sun Tribe Solar's industry leading quality standards. The Assistant Project Manager reports to a Project Manager.

Principal Responsibilities

ADMINISTRATIVE DUTIES

  • Prepares and distributes Weekly and Monthly reports
  • Sets up the Procore workspace during project initialization
  • Maintains APM Procore tools (emails, submittals, RFIs, Transmittals, Punchlist, Meetings, Documents, Directory, Home, Prime Agreement) including monitoring and stakeholder engagement as required to ensure tools are being used in accordance with SOPs and best practices.
  • Manages submittal workflows (Sun Tribe to Owner, Subcontractor to Sun Tribe) [Procore: submittals tool]
  • Actively Manages the flow of RFIs [Procore: RFI tool]
  • Prepare meeting agendas. Records and distributes meeting minutes and [Procore: Meetings]
  • Effectively manages documents project documents to ensure accuracy, accessibility, comprehensiveness and fidelity [Procore: Documents tool]
  • Compiles owner required reports including turnover packages. Ensures requirements are understood by relevant stakeholders and monitors adherence to prime agreement.
  • Tracks on-site Safety Observations/Incidents. Ensures correct parties are aware of situations and understand steps needed for resolution.
  • Manages Subcontractor deliverables pre-mobilization

PROJECT MANAGER SUPPORT

  • Tracks and ensures adherence to establish plans, flagging variance.
  • Acts as a thought partner for the Project Manager in developing project plans, critical decision making, managing change, mitigating risk, contigency planning, and developing owner and subcontractor management strategies
  • Provides support to Project Managers during major service subcontracting RFP process including compilation of RFP exhibits, management of respondent questions, and compilation of results.
  • Provides support to Project MC and SC sprints
  • Contributes to ongoing maintenance of records on project restraints, risks & opportunities, and action items until resolution is identified
  • Leads development of Building, Electrical, and VDOT Permit applications
  • Coordinate delivery dates of materials to project sites with OEMs
  • Executes discrete scopes of the project execution plan as directed by the Project Manager

Basic Qualifications

  • Degree required: Bachelor's Degree in construction management, business, engineering or other technical related field is required
  • A minimum two (2) years' experience in construction and/or project management experience or related field required
  • Project Management Professional (PMP) certified, or able to become so certified within the first twelve (12) months of employment.

Skills & Experience

  • Current, valid Driver's License, eligible for corporate vehicle insurance coverage
  • Strong personal organizational skills to manage time, prioritize effectively, and manage multiple tasks, projects, and deadlines
  • Excellent interpersonal communication skills, both verbal and written
  • High proficiency in the construction management platform Procore
  • Self-motivated to perpetually improve as an individual, to help others improve, and to contribute to improvement as part of a team
  • Ability to read and manipulate MS Project scheduling software
  • Ability to lead and work well with others in a collaborative team environment; capable of delegating effectively; capable of inspiring others to action

Requirements

  • Sun Tribe Development embraces a hybrid work environment and values regular presence at our headquarters in Charlottesville, VA
  • Demonstration of company core values; Community, Safety, Perpetual Improvement, Nature, Joy, and Respect
  • Ability to work & thrive in a generally fast-paced office environment
  • The ability to travel regionally is required.
  • Some evening and weekend work is required

Review of Applications will continue until the position is filled.

If you don't check every box, don't let that stop you. We prioritize talent, passion, and drive over what looks good on paper. If you're on the fence, we encourage you to hit the apply button and highlight what draws you to Sun Tribe.

Sun Tribe is an equal opportunity employer and does not discriminate against any applicant or employee on the basis of age, color, disability, gender identity or expression, family medical or genetic information, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth and related conditions), race, religion, sex, sexual orientation, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Sun Tribe is a drug-free workplace.

Learn more about Sun Tribe at

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