Purchasing Specialist

2 weeks ago


North Chicago, Illinois, United States Spectraforce Technologies Full time
Job Title: Purchasing Specialist

Location: Lake County, IL

Duration: 3 months (Possible Extension)

Roles and Responsibility
  • Initiate orders in response to customer requests for material goods or services in company purchasing systems,e.g. SRM, Ariba, or RMM Jaggaer including WBS associated orders.
  • Act as a liaison between the business and suppliers to resolve order issues including damaged materials, incorrectly shipped items, returns, etc.
  • Track open or outstanding orders.
  • Follow up with customers, or suppliers as needed to ensure the appropriate close out process is executed.
  • Investigate and aid in the resolution of invoice issues related to purchase order purchases.
  • Partner with Purchasing and Corporate Disbursement Office to resolve invoice issues resulting from orders. Examples include discrepancies (e.g. pricing, quantity) between initial requisition, invoices, and purchase order amounts.
  • Appropriately posting receipts of goods and services.
  • Close out open orders appropriately and initiate payment to suppliers within expected timeframes, which includes providing invoice payment issue identification and resolution support for Stockrooms and the R&D Community.
Qualifications:
  • High School diploma or equivalent with a minimum of 4 years relevant experience or an Associate's Degree with 3 years of relevant experience or a Bachelor's Degree with a minimum of 2 years of relevant experience.
  • 2 years' experience working with procurement or payment systems.
  • Has good understanding of purchasing and payment processes and procedures.
  • Exceptional customer service skills that support effective problem-solving and issue identification & resolution promptly.
  • Experience creating a shopping cart in SAP SRM
  • Experience resolving invoice issues in SAP S4Hana
  • Excellent verbal and written communication skills
  • Demonstrates good analytical and critical thinking skills with strong attention to detail.
  • Must have good working knowledge of Excel and learn new software/technology quickly.
  • Able to complete tasks with limited oversight and manage competing priorities effectively.

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