Contracts Specialist

1 week ago

Georgetown, Texas, United States Williamson County Tx Full time

Salary:
$ $27.87 HourlyLocation : Georgetown: 100 Wilco Way, TX

Job Type:
Full-Time

Remote Employment:
Flexible/Hybrid

Job Number:
Department: Purchasing
Opening Date: 05/16/2024

Closing Date:
Continuous

FLSA:

Non-ExemptJOB SUMMARYReporting directly to the Deputy Purchasing Agent, responsible for administrating, processing, and monitoring contract agreements formed by Williamson County departments.

Administers procurement card and other purchasing programs and procures goods and services through purchasing cooperatives.
EXAMPLES OF WORK PERFORMEDGenerates, processes, reviews and tracks contracts and documents related to external services provided to Williamson County Processes renewals, change orders, addenda, supplemental agreements of contracts and Professional Service Agreements Creates various contract documents associated with invitations for bids, requests for proposals, requests for qualifications, amendments, identifying services to be rendered, according to project specifications Performs contract compliance by ensuring terms, legality and conditions are met Assists in and coordinates contract and agreement development including defining requirements, negotiating, identifying objectives, and implementing guidelines and project regulations Prepares documentation for new and renewing contracts and assists in the execution and the distribution of the contract documents Reviews and processes coop purchase agreements, ensures purchases are legal and terms are favorable to the County Works with cooperative purchasing entities to determine feasibility of using their contracts Assures best value achievement through cost evaluations and other methods Processes purchase orders within limits, as assigned Tracks and logs various financial reports related to contracts budget terms and agreements Prepares bid documents and collaborates with internal and external professionals to draft and approve terms and conditions for specific projects Serves as department liaison for county departments, vendors, agencies, contractors, legal and the public regarding contract inquiries Maintains accurate contract records as well as oversees retention and storage of department files Monitors and ensures vendor performance with input from county departments and implements necessary corrective actions Performs various audits and collaborates with Williamson County Auditor's Office Performs business case analysis to determine need and effectiveness of contract services Performs various quality control measures for all contract documents Attends all meetings and trainings, as required Performs special duties as assignedORGANIZATION RELATIONSHIPS Reports directly to the Deputy Purchasing Agent Direct Reports- NoPHYSICAL DEMANDS Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying Position involves safely operating a motor vehicleENVIRONMENTAL FACTORS Work is primarily indoors in an air-conditioned environment Travel between work sites, as requiredIRREGULAR HOURS Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergencyThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.

They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONSHigh school diploma or equivalent and five (5) years of purchasing or procurement experience OR an equivalent combination of education and experience Two (2) years of contract administration experience Knowledge of local, state, and federal government finance practices Knowledge of contract documents, agreements, and legal practices Working knowledge of Microsoft Office SuiteLICENSES AND CERTIFICATIONS Required within thirty (30) days of employment Valid driver's licensePREFERRED QUALIFICATIONS Associate degree in a related field National Purchasing Association Certification OR Contract Management Association Certification Knowledge of Contract Management System such as Bonfire or similar Proficient data entry skills with the ability to type up to 55 words per minuteEMPLOYMENT TESTING Employment is contingent on passing any post-offer, pre-employment screening as listed below: Criminal background check: Yes Motor Vehicle Record check: Yes Drug screening: No Physical exam: No Psychological exam:

No Additional:

N/ASUPPLEMENTAL INFORMATIONA Williamson County online application (resumes alone are not sufficient) must be received before the position is closed.

Positions are open until filled, subject to close at any time after five (5) business days.

The Human Resources Department is located at 100 Wilco Way, Georgetown, TX Phone or visit our website atWilliamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).

If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICYWilliamson County is a tobacco free workplace.

The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises.

Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days.

The Human Resources Department is located at 100 Wilco Way, Georgetown, TX Phone or visit our website at .Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).

If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICYWilliamson County is a tobacco free workplace.

The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises.

Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families.

These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

The County also provides retirement benefits.

Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).

In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays.

For more details please contact Williamson County Human Resources at Do you possess a high school diploma or equivalent AND five (5) years of purchasing or procurement experience OR an equivalent combination of education and experience? YesNo02Do you possess two (2) years of contract administration experience? YesNo03Do you have knowledge of local, state and federal government finance practices? YesNo04Do you have knowledge of contract documents, agreements, and legal practices? YesNo05Do you have working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook, Powerpoint, Teams and One Drive? YesNo06What is your direct experience with using Oracle or other ERP systems?07A preferred qualification is that an applicant possess experience with Contract Management System such as Bonfire or similar software.

Do you possess experience with the above or similar? If so, please describe below.

If not, please enter N/A.08Please list all certifications obtained from an accredited National Purchasing Association and expiration dates of each.

09If you currently do not hold a certification from an accredited National Purchasing Association, are you willing to meet this requirement within 12 months of employment? Note:

Training / certification costs are reimbursable by the county upon successful completion.10Do you possess excellent interpersonal skills in dealing with the public, co-workers and management? YesNo11Are you able to work independently and under pressure, in a high-volume office environment, producing accurate work and meeting established deadlines, while maintaining strict confidentiality? YesNo12Due to the nature of this position, the successful applicant must be able to pass a comprehensive criminal records check.

The offer of employment will be contingent upon a non-disqualifying criminal history background check, provided by County.
I am able to meet this requirement. YesNo13This position requires a driving records check as part of the selection process.

In order to be considered for this position, your driving record may not include any of the following conditions during the last 36-months.


Any driving convictions involving:


Driving under the influence of alcohol or a controlled substance;Refusing to submit to a test to determine alcohol or controlled substance concentrationLeaving scene of crashVehicular manslaughter/homicideUsing vehicle to commit a felony; Losing your license or driving while license is suspended;Two or more reckless driving violations, negligent crash or violation with a pedestrian; Three or more violations while operating a motor vehicle I attest that my driving record does not meet or exceed the number of violations and/or offenses listed above, and I am eligible to be considered for this position.

I am able to provide a copy of my driving record at the time of interview.
I AM NOT ELIGIBLE to be considered for this position.

My driving record meets or exceeds the number of violations and/or offenses listed above.14Please provide a brief statement introducing yourself and illustrating why you should be considered as the most qualified individual for this position.

Required Question#J-18808-Ljbffr

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