Transit Contract Administrator III

1 week ago

Arlington, Virginia, United States HNTB Full time

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails procurement, acquisition, and contract administration support for the major transit agency in the Washington, DC area:

Contract and Task Order Management & Coordination

Pre-award and Post-award procurement activities for Contract & Task Orders)

Record and document management

Procurement Support and Contract Management Services

Contract Administration support such as RFPs, pre-proposal meetings, Kick-Off meetings, change orders, and closeout, etc.

This position is full-time on-location at the HNTB office near the Navy Yard / Ballpark metro station and/or client HQ offices near various metro stations (New Carrollton, Eisenhower Avenue, and L'Enfant Plaza), with the potential to travel to client sites/offices as needed.

What Youll Do:

Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, DB Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups.

Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identifies unfavorable terms, risk allocation, and change and dispute procedures. Ensures development and implementation of a flow-down matrix for subconsultant agreements.

Establishes processes for change management within the project team and in cooperation with the client. Proactively captures, tracks, manages and reports all potential project changes and cost impacts utilizing the standard Change Order Log. Ensures contractual compliance of change procedures, including providing of timely notice to the client for all potential changes. Works closely with the Deputy Project Manager for Design and project controls staff to quantify all cost and schedule impacts due to changes. Serves as the project lead for advancing potential change orders and defending against back charges and claims. Develops merit arguments for submission to the design-builder in accordance with the contract requirements and HNTB interests. Advances disputes in a timely manner and in accordance with the contract requirements and HNTB interests. Engages EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.

Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensures that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively captures, tracks, manages and reports all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register.

Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Reviews design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participates in scheduled Project Reviews to provide an update on project change order and risk status.

Supports the closing out of all contractual requirements. Assists the PM, EOCC and ERM in the resolution of disputes, claims and litigation issues.

Performs other duties as assigned.

What Youll Need:

Bachelors degree in Engineering, Construction Management, Finance or related degree.

15 years related contract experience

5 years in a lead role working directly for the contractor or architect/engineer

Preferred Qualifications

What We Prefer:

Contract/change management experience including advancing some schedule delays and claims experience for complex owner/contractor agreements for project fees between $15MM and $50MM

Contract/change management experience including advancing some schedule delays and claims experience for complex owner/contractor agreements for project fees up to $15MM

Technical Excellence Excellent knowledge of the job and professional expertise, understands the requirements of chosen field. Stays current. Produces quality work.

Personal Accountability Can be counted on; accomplishes things in a timely manner and on a consistent basis. Follows through on commitments. Able to answer for self and others. Does not pass the buck or make excuses.

Proactive Recognizes that by planning ahead they can be in the best position to influence the outcome. They do not hesitate to engage to solve problems.

Collaborative Carefully considers who needs to be involved in situational analysis, effective decision making, implementation planning and reassessments for purposes of getting the best outcome and development of people.

Trusted Honest, ethical, candid and fair. Acts at all times with integrity and explicitly avoids deception, duplicity or degrading behavior.

Strong preference for an active procurement/contracts/purchasing certification such as from NCMA, NTI, APICS, or another contemporary association/institute.

Strong oral and written communication skills.

Excellent attention to detail.

Knowledge of Microsoft applications, including Office, Teams, SharePoint.

Able to learn and use multiple client legacy systems and web-based tools (training provided) such as PeopleSoft and Procore.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#JS

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Locations:

Arlington, VA (Alexandria), Washington, DC

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Program Management Group

ReqID: R-20510

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