Victim Services Coordinator 30 hours per week

1 week ago

Cleveland, Ohio, United States KMRG, LLC Full time
ROLE
We are seeking an experienced Victim Services Coordinator to support the Department of Justice (DOJ). The ideal candidate will be dedicated and detail-oriented in order to provide support to the Victim-Witness Program. In this role, you will assist with fact witness management and work closely with Victim-Witness personnel to ensure the judicial process runs smoothly. This position involves a variety of clerical and administrative tasks aimed at supporting witness management and enhancing the services provided to victims.
Apply today

RESPONSIBILITIES
I. Witness Management Support
  • Provide witness management assistance prior to, during, and after trial
  • Work directly with witnesses to ensure appearance for court, pre-trial conferences, and grand jury
  • Respond to witness field phone calls, questions, and other inquiries
  • Notify attorneys of special circumstances or needs of witnesses
  • Confer with attorneys regarding fact witness appearance and special circumstances
  • Determine a witnesses' special circumstances or needs
  • Meet with witnesses upon arrival to designated hearings or pre-trial conferences
  • Perform courtroom orientation for witnesses
  • Ensure a safe waiting area is available for witnesses
  • Establish and maintain a variety of witness files, documents, and databases
  • Assemble fact witness documents following established procedures and DOJ regulations for retention
  • Establish and maintain a calendar or database of active and pending witness appearances
  • Track hearings, trial dates, grand jury, and scheduling conferences
II. Legal Assistant Support
  • Obtain information and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.
  • Edit documents according to DOJ style and format
  • Compose letters using legal expertise in fact witness laws and regulations
  • Perform other administrative and logistical witness management related duties as required or assigned
III. Travel & Logistics
  • Notify witnesses concerning travel arrangements and appearance date/time
  • Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
  • Complete and submit documentation for special travel authorizations
  • Obtain prior approval before proceeding with travel arrangements
  • Ensure all travel documents and appearance dates and times are provided to witnesses prior to their appearance
  • Make necessary arrangements for witness travel and lodging according to DOJ policies and procedures
  • Collect necessary documentation and signatures for witness reimbursement documents
  • Prepare and submit documentation for witness reimbursement, including witness vouchers
  • Furnish requested information concerning pending and completed witness vouchers
  • Gather required documentation and reconcile Government Travel Accounts
BACKGROUND
  • Progressive and relevant experience
EDUCATION
  • Preference for college degree
LOCATION
  • Cleveland OH 44113
TELEWORK
  • Telework Eligibility — some
CLEARANCE
  • U.S. citizenship required since this role supports the U.S. federal government
CLIENT
  • Department of Justice
TRAVEL
  • No travel required
WORK HOURS
  • Not to exceed 30 hours per week
EMPLOYMENT CLASSIFICATION
  • Employment Classification Eligibility — Exempt
RELOCATION
  • Not eligible for relocation benefits
******************

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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