Part-Time Management Services Secretary II

1 week ago

Layton, Utah, United States Layton City Full time
Job DescriptionJob DescriptionHOURS

Monday - Thursday 8:00 am - 12:30 pm

Every-other Friday 8:00 - 5:00 pm


GENERAL PURPOSE

Performs a variety of working level complex clerical duties as designed to expedite the functions of the Management Services Department.


ESSENTIAL FUNCTIONS

Promotes and follows the City's mission statement, values and expectations.

Performs a full range of routine secretarial duties as needed to provide secretarial, clerical, and administrative support to department and division heads; acts as a receptionist; answers phones and routes calls; takes and relays messages; provides information to inquiring parties; responds to general questions related to department services and functions; transcribes material into documents, letters, reports, memos, or other general correspondence; composes routine letters and informative notices.

Types/word processes various reports, documents, letters, memos or other general correspondence; reviews content for accuracy and completeness; makes grammatical and technical changes to content as needed; performs routine research and gathers data as needed to compile or complete reports and projects.

Schedules appointments for the Management Services office; receives, screens, and distributes all department mail.

Operates a personal computer and various software applications for doing word processing, spreadsheet and database functions.

Reconciles credit card receipts for the Management Services Department.

Coordinates passport acceptance services for the City and acts as a passport agent. Includes responding to questions about passport processing, tracks passport applications processed, stays informed of changes to the passport acceptance process and shares updates with other passport agents; receives and processes check and credit card payment for passport services; handles important documents and deals with confidential matters; takes passport photos and ensures correct background, lighting, and regulations are met; files documentation and forms for reporting and auditing as needed; ensures regulations, laws and policies are followed in all passport processing.

Advertises workshops, fairs, and trainings; creates and maintain databases.

Performs notary services.

Orders and maintains office supplies.

Assists Human Resource Technician with City communications as needed.

Assists the human resource function when time permits by issuing applications for employment; setting up interviews and testing appointments for applicants; preparing, merging and mailing applicant letters.

Scans, indexes, and files all personnel documents, drug tests, and other documents maintained by the Management Services Department.

Assists in processing and maintaining volunteer applications and corresponding documents.

Creates ID badges for all employees.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS

High school diploma or GED plus two (2) years of specialized training in general office practices and procedures.

Two (2) years of responsible experience related to above duties or an equivalent combination of education or experience.

Must posses a valid Utah State Drivers License

Type 60 WPM.

Must be at least 18 years of age.

Must be a U.S. Citizen in order to perform Passport Agent duties.

Must obtain Notary Public certification within two (2) months of hire.

Must be certified as a passport agent within two (2) months of hire.

Job Posted by ApplicantPro

  • Office Specialist II

    3 weeks ago

    Layton, Utah, United States State of Utah Full time

    The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Farmington Ut. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.Job DescriptionAs the...

  • Office Specialist II

    1 month ago

    Layton, Utah, United States State of Utah Full time

    The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Farmington Ut. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.Job DescriptionAs the...

  • Office Specialist II

    1 week ago

    Layton, Utah, United States State of Utah Full time

    The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Farmington Ut. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.Job DescriptionAs the...

  • Part-Time Framer

    3 weeks ago

    Layton, Utah, United States Michaels Full time

    Store - FRANKFORT, KYBuild customer relationships while creating a memorable framing solution for their art. Help customers shop our store and be able to find what they're looking for. Provide a safe, clean and clutter-free environment.Major ActivitiesAdhere to Standard Operating Procedures (SOP's) and Company programs to ensure compliance to applicable laws...

  • Full Time Gastroenterology Physician

    3 weeks ago

    Layton, Utah, United States Enterprise Medical Recruiting Full time

    A hospital located in a Stockton, CA suburb that specializes in Level II Trauma and Teaching is seeking a General Gastroenterologist to join their team.Opportunity Highlights:Traditional inpatient + outpatient practice5 nights of call per month are required; Additional call is paidAffiliated with UC-DavisServicing a population of 700,000Generous compensation...

  • Full Time Gastroenterology Physician

    2 months ago

    Layton, Utah, United States Enterprise Medical Recruiting Full time

    A hospital located in a Stockton, CA suburb that specializes in Level II Trauma and Teaching is seeking a General Gastroenterologist to join their team.Opportunity Highlights:Traditional inpatient + outpatient practice5 nights of call per month are required; Additional call is paidAffiliated with UC-DavisServicing a population of 700,000Generous compensation...

  • Full-Time Patient Services Representative

    1 week ago

    Layton, Utah, United States Wee Care Pediatrics Full time

    Welcome to Excelsior Pediatrics - An Opportunity for GrowthAre you prepared to begin an exhilarating adventure in the realm of healthcare? Excelsior Pediatrics cordially invites you to join our devoted Patient Services Division, where we place high importance on delivering exceptional client assistance. If you're a driven individual with a dedication to...

  • Social Services Assistant

    3 weeks ago

    Layton, Utah, United States Department Of Health And Human Services Full time

    Summary The purpose of the position is to supervise and deliver quality behavioral health services and care to youth ages 12 to 17 years of age with substance use/chemical dependency/co-occurring problems. Serves actively and constructively as a member of the multi-disciplinary treatment team, supports the organization and program philosophy of care; ensure...

  • Social Services Assistant

    2 months ago

    Layton, Utah, United States Department Of Health And Human Services Full time

    Summary The purpose of the position is to supervise and deliver quality behavioral health services and care to youth ages 12 to 17 years of age with substance use/chemical dependency/co-occurring problems. Serves actively and constructively as a member of the multi-disciplinary treatment team, supports the organization and program philosophy of care; ensure...

  • Surgical Technologist

    7 days ago

    Layton, Utah, United States Intermountain Health Full time

    Job Description:The Surgical Technologist performs various duties as a member of the surgical team to ensure a safe and successful operative procedure. This position functions under the supervision of a Registered Nurse and directly reports to Surgical Services management.About Layton HospitalIntermountain Layton Hospital is your local not-for-profit...

  • Full Time Night Audit

    7 days ago

    Layton, Utah, United States The Inn at Canaan Full time

    Job DescriptionJob Description Work in Canaan Valley at the newly restored Inn at Canaan Valley. Join our hospitality team and this growing property, as we are building luxury suites and luxury cabins on the property It is an exciting time for us at the Inn. Do you love interacting with people? Do you love knowing that your position makes a positive impact...

  • UC Integrated Pest Management

    1 week ago

    Layton, Utah, United States University of California Agriculture and Natural Resources Careers Full time

    *UC Integrated Pest Management (IPM) Program Lead and Education Specialist (Community Education Specialist 3), (Contract) Davis, CA, Job ID 64454University of California Agriculture and Natural Resources**County Location*: Sacramento County*Location*: UC ANR - Davis*Date Posted*: February 7, 2024*Closing Date*: Until FilledGuided by the Pesticide Safety...

  • Full Time Home Care Aide

    7 days ago

    Layton, Utah, United States Visiting Angels Midtown Sacramento Full time

    Urgently HiringJobs starting at $19.00-$21.00 an hour depending on availability and experience We are seeking compassionate, experienced caregivers who are passionate about helping others to join our team of Angels.We provide non-medical in-home care for seniors and disabled individuals so they can remain in their homes. Our caregiver services range from...

  • General Manager

    7 days ago

    Layton, Utah, United States Costa Vida Full time

    Costa Vida is looking for a dynamic Restaurant General Manager to set an example and engage directly with our fantastic guests. This role offers full-time availability and provides a competitive base salary plus bonus.If you're seeking a lively, fast-paced, and team-oriented atmosphere, then this opportunity is for you!As a Costa Vida General Manager, you...

  • Environmental Services Tech

    1 week ago

    Layton, Utah, United States CommonSpirit Health Mountain Region Full time

    Welcome to CommonSpirit Health Mountain Region: CommonSpirit Health Mountain Region is committed to building healthier communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happenboth inside our hospitals and out in the community. With locations throughout Colorado, Utah, and Kansas, we deliver the same high...

  • HR Manager

    1 week ago

    Layton, Utah, United States PJF Corp Full time

    Job DescriptionPJF is in need of a HR & Administration Manager to be part of the team!We are looking for someone who can handle all things related to Human Resources and Administration, working closely with our Executive Director to ensure projects are completed successfully.Recruiting and onboarding managementCompensation managementPerformance...

  • Member Services Representative Overnight

    1 week ago

    Layton, Utah, United States Planet Fitness Full time

    Grow with us We are Excel Fitness, a Planet Fitness franchise group based out of Austin, TX with 130+ clubs and growing Since 2016, we have grown from 16 locations in TX to over 90 locations in 6 states in great markets like Austin, Dallas, Raleigh, Tulsa, and NW Arkansas. We are opening new clubs each year and with that kind of growth, you can build a great...

  • LINUX Systems Administrator

    7 days ago

    Layton, Utah, United States General Dynamics Mission Systems Full time

    Basic Qualifications Bachelors degree in a specialized area; or equivalent is required plus a minimum of 8 years of relevant experience; or Master's degree plus a minimum of 6 years of relevant experience. The successful LINUX Systems Administrator must have: Intermediate knowledge of Linux and Windows Server systems Understanding of security concepts...

  • Assistant Manager

    7 days ago

    Layton, Utah, United States Cold Stone Creamery Full time

    Cold Stone Creamery - 936 N Main St Ste D - [Shift Manager] As an Assistant Manager at Coldstone Creamery you will: Train and coach employees and team leaders; Delegate tasks to team and provide follow-up; Hold team accountable for their performance; Ensure team provides fast and friendly service; Staff and schedule appropriately to control labor costs;...

  • Maintenance Technician Concord CA or Fairfield CA

    1 month ago

    Layton, Utah, United States Invitation Homes Full time

    Who We Are Invitation Homes is a team of more than 1,400 associates who come from all walks of life. We call different communities 'home," but our shared values bind us together. Invitation Homes is a place where possibility lives.The market teams include our Leasing, Property Management and Rehab, Turns & Maintenance professionals. Together, our dedicated...