Accounting Technician II
2 weeks ago
The City of Hemet is accepting applications for the position of
Accounting Technician II. There is currently one vacancy in the Utility Billing Division of the Finance Department.
The ideal candidate will need to be organized, have attention to detail, be a problem solver and be self motivated.
This recruitment is intended to fill one current vacancy and to establish an eligibility list for both positions.If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities.
SALARY AND BENEFITS ARE UNDER NEGOTIATION AND ARE EXPECTED TO INCREASE ON JULY 1, 2024DEFINITION:
Under direction, leads, oversees and participates in technical accounting activities as a para-professional; depending on assignment, duties may include business license, sewer and water accounts/services as they relate to new accounts, billing, accounts receivable, accounts payable, delinquencies, collections, fees, adjustments, data base management and inquiries; performs special projects as assigned; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS:
The Accounting Technician II is the journey level class expected to perform the full scope of clerical and technical accounting and customer service activities, and related support duties with minimum supervision.
Assignments are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision when required.
This classification is distinguished from the next higher classification of Accounting Technician III in that the latter is responsible for performing the more complex duties, including payroll, accounts receivable and accounts payable, and may provide lead supervision.
ESSENTIAL FUNCTIONS
- Leads, oversees and participates in technical accounting activities as a para-professional; depending on assignment, duties may include business license, sewer and water accounts/services as they relate to new accounts, billing, accounts receivable, delinquencies, collections, fees, adjustments, data base management and inquiries.
- Maintains all business license accounts; attends to business license and water customers; researches customer concerns, inquiries and disputes; research, reports and follow-ups.
- Maintains database for all accounts; audits database; updates address changes; performs next time billing and other maintenance service orders; closes and stops service on accounts; creates and processes service orders for service level changes.
- Assures that merchandise purchased for the City has proper approval, coding, and correct invoicing and that it is paid in a timely manner; enters invoices into the City's software system; runs invoice status reports; creates, prints and mails checks.
- Calculates and processes billing adjustments; processes refunds and pre-paids for utility bills.
- Maintains and processes the utility billing; enters new accounts; closes accounts; checks for unprocessed next time billing and service orders; prints bills; prepares month end processing for utility billing, including month end reports.
- Processes and posts deposit payments to accounts; enters address changes and re-mails bills as needed; maintains and reimburses postal permit; maintains and oversees postage machine and supplies; sorts mail for all City departments.
- Creates and maintains monthly Utility Department calendar.
- Prepares daily deposits and balances cash; posts cash received daily; prepares utility accounts for collection, including verifying accounts and preparing letters, adjustments and reports; processes bankruptcy accounts and claims; processes return checks.
- Reconciles business license and building permit revenue quarterly; posts utility payments; performs business license and utility billing.
- Audits commercial sewer units, and School District sewer units; audits, reviews and changes Mobil Home Park sewer units; creates annual water usage calculation report between Lake Hemet Municipal Water District and the City.
- Ensures that merchandise purchased for the City has proper approval, coding, correct invoicing, and that it is paid to vendors in a timely manner; bills customers for reimbursement to the City for various expenses owed; documents, review and accounts for projects through IDIS to HUD for the Community Development Block Grant.
- Serves as a resource to City employees and lower level accounting staff; covers for other Accounting Technician staff during breaks and as needed, which requires all Accounting Technician staff to be fully cross-trained.
KNOWLEDGE
Modern principles and practices of financial record keeping, water, refuse, and utility billing, report writing, bookkeeping and technical accounting; clerical accounting work; cash handling techniques; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations, including those dealing with confidentiality; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
ABILITY
Prepare, maintain analyze and reconcile various financial, billing, accounting and statistical records; post, adjust and reconcile accounts and balances; keep accurate records; perform cashiering duties accurately; examine a wide variety of financial documents and reports; handle a high volume of customer contact; research complex issues; understand concepts that relate to reconciliations and allocations; plan, organize, train and direct work of assigned staff; perform mathematical calculation quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interprets and record data accurately; organize, prioritize and follow-up on work assignments; work independently and a part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships
SKILL
Operate an office computer and a variety of word processing, spreadsheet and software applications, including billing and financial systems software.
MINIMUM QUALIFICATIONS
Education and/or Experience:
Accounting Technician II
One year of general clerical accounting experience, and a high school diploma or equivalent, supplemented by course work in accounting, bookkeeping, or a related field.
An additional year of experience in general clerical accounting equivalent to that of an Accounting Technician I at the City of Hemet.
License/Certificate:
Possession of, or ability to obtain a valid Class C California driver's license
WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, kneeling, squatting, and stooping in the performance of daily activities.
The position also requires repetitive hand movement and fine coordination in data entry and preparing reports using a computer keyboard.
Additionally, the position requires both near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Selection Process:
All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process.
The process may include any combination of a written exam, oral board interview, and/or skills assessment to further evaluate job-related qualifications.
Candidates who successfully complete the selection process will be placed on an eligibility list which will remain valid for a minimum of 12 months.
Note:
Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination.
Drug screening may be required.
RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.
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