Clinical Review Specialist Supervisor

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification.

Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional bi weekly compensation for persons in positions designated bilingual. Qualified candidates may be tested to demonstrate language proficiency.

DESCRIPTION

THE COUNTY

Alameda County, located on the east side of San Francisco Bay, is California's seventh-largest county. The County employs 9,700 full-time employees and operates on an annual budget of $3.4 billion. Oakland, the County seat, is California's eighth-largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities, and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational opportunities, and an array of fine public and private colleges and universities

ALAMEDA COUNTY HEALTH

Alameda County Health is the local government agency that promotes and protects the health and well-being of all who live, work, learn, and play in Alameda County. We coordinate services and cultivate partnerships with community organizations and providers to help ensure access, organize, and deliver health care and services to people with Medi-Cal and without insurance, support resilient communities, and improve health for all. We focus on health equity by developing programs and systemic solutions that reduce disparities for the people and communities we serve.

Alameda County Health's departments and programs focus on services and support that provide care for the whole person.

• The Behavioral Health Department provides mental health and substance use services for people with Medi-Cal and without insurance and supports people along their path to wellness, recovery, and resilience.

• The Environmental Health Department works to keep our air, water, and food safe; it regulates, protects, and promotes the health of everyone in Alameda County by enforcing environmental health codes to reduce exposure to toxins and diseases.

• The Public Health Department focuses on community and population-level health, preventing and addressing root causes of health inequity across a range of communicable and chronic diseases.

• Alameda County Health also provides services through Housing and Homelessness Services, Emergency Medical Services Agency, HealthPAC, and Healthy Schools and Communities.

BEHAVIORAL HEALTH DEPARTMENT

As part of Alameda County Health, the Behavioral Health Department supports people with Medi-Cal and without insurance living with serious mental illness and substance use conditions along their path toward wellness, recovery, and resiliency. We provide services through a network of contracted mental health and substance use providers and administer the State's resources and training for behavioral health providers, case managers, and other healthcare professionals. We advocate for our patients and families and create space for personal engagement in their care.

We are outpatient specialists for mental health services for older adults and youth, substance use providers and treatment program specialists, advocates for quality improvement and patients' rights, and psychiatric and integrated health care providers.

For more information about the Behavioral Health Department, please visit

THE POSITION

Under general direction, supervises Clinical Review Specialists in Alameda County Behavioral Health; coordinates day-to-day functions, ensures appropriate staff coverage; and performs related work as required.

This is a first-line supervisory classification of the Clinical Review Specialist class. Clinical Review Supervisors provide day-to-day supervision to a team of Clinical Review Specialists including the coordination and delegation of work assignments, staff coverage, and performance evaluations. Incumbents in this position may assist the ACCESS Program Clinical Manager(s) and the Authorization Services Coordinator in administrative functions.

The Clinical Review Specialist Supervisor is distinguished from the lower level class of Clinical Review Specialist in that the latter does not have supervisory responsibilities. It is further distinguished from the next higher class of ACCESS Program Clinical Manager and the Authorization Services Coordinator in that the latter supervises Clinical Review Specialist Supervisors and has overall responsibility for program planning, development and evaluation, program reporting and statistics, and program outcome monitoring.

IDEAL CANDIDATE

In addition to the minimum qualifications and knowledge and skills listed below, ideal candidates for these positions will possess either considerable experience providing direct clinical and referral services over the telephone in a call center setting or considerable experience in an authorizations, utilization management, or quality assurance unit. Ideal candidates will also be an experienced supervisor trusted to lead and provide expert consultation and expertise to professional clinicians in the area where the vacancy exists; and will interact well with others to earn their trust within an environment that embraces diverse cultures, interpersonal styles, abilities, motivations, and backgrounds. Ideal candidates will also exemplify the following critical attributes:

• A supportive supervisor respected by their staff for their skills at aligning performance for success, and instructing, focusing and guiding others in accomplishing work goals.
• Someone who can be trusted with confidential records and private information, and who interacts with others in a way that gives them confidence in one's intentions and those of the organization.
• A collaborative spirit who can effectively work on a multidisciplinary team and who believes in and inspires teamwork by being accessible, supportive, open-minded, empathetic and able to effectively manage conflict by building and maintaining constructive relationships that result in diverse work teams that better serve our diverse communities.
• An effective communicator who clearly conveys information and ideas verbally and in writing to individuals or groups in a manner that meets audience needs and helps them understand and retain the message; and who relates well to people with diverse cultures, interpersonal styles, abilities, motivations, or backgrounds.
• Someone who takes personal satisfaction and pride representing the County and providing day to day supervision to a team of Clinical Review Specialists directly responsible for providing initial clinical screening and service referrals to clients/consumers with behavioral health issues over the telephone in a fast-paced, high volume call center environment.
• A practiced problem solver who makes sound decisions and quickly identifies and understands issues, problems and opportunities; uses data, logic, and sound judgment to evaluate alternatives and recommends viable solutions; and solves problems consistent with available resources, facts, constraints, and probable consequences to achieve desired organizational or service care goals.
• A highly skilled and licensed clinical professional who is adept at securing relevant client care data and identifying key issues and relationships in a behavioral health managed care setting; who understands the relationships among assessments, interventions, and patient responses; and who is skilled in conducting initial behavioral health screenings in order to refer clients to appropriate services within the Alameda County network of service providers.
• Someone who is well organized, capable of multi-tasking and planning daily work activities, and establishing a course of action for self and others to ensure that work is completed efficiently..

For a detailed listing of the essential responsibilities and core competency requirements for this position, please click here for the job description..

MINIMUM QUALIFICATIONS

Either I

The equivalent of two years of full-time experience in the class of Clinical Review Specialist in the Alameda County classified service (Non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts).

Or II

Experience:

The equivalent of three years of full-time, paid, post-license or experience in a position equivalent to the County's class of Clinical Review Specialist.

AND

Education:

Possession of a Master's Degree from an accredited college or university in Social Work, Marriage and Family Therapy, Nursing, with an emphasis in Clinical Social Work or Psychiatry equivalent degree which meets requirements set by California Board of Behavioral Sciences Marriage and Family Therapy License or Clinical Social Work License or Board of Registered Nursing; or a Ph.D. in clinical, counseling, or educational psychology from an accredited college or university.

NOTE: Completion of an accredited registered nursing program, including three years' post license nursing experience may be substituted for a Master's degree in nursing.

LICENSE/REGISTRATION:

Possession of valid clinical license (LCSW, MFT, Clinical Psychologist, or RN) from the applicable licensing authority: California Board of Behavioral Sciences, California Board of Psychology or California Board of Nursing.

Some positions in this class require a valid California Motor Vehicle Operator's license. Applicants must possess such license prior to appointment to such positions.

SPECIAL REQUIREMENTS:

In compliance with the Administrative Simplification provision of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), employees in this classification are required to possess a National Provider Identifier (NPI) number prior to their first day of employment.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Current theories, principles, and practices for services to clients with serious behavioral health care symptoms and diagnosis.

• Management principles and practices, including work planning, employee supervision and resource allocation.

• Cultural and social factors affecting behavior patterns.

• Wellness, recovery and resiliency oriented strategies and supports.

• Dual recovery/co-occurring disorder treatment, screening and assessment tools.

• Community needs, resources and organizations related to behavioral health care.

• Principles of administrative and personnel management.

• Social and behavioral aspects of mental and emotional disturbances and their characteristics.

• Clinical standards of best practices and range of behavioral health care intervention modalities.

• Scope, activities and functions of the various behavioral health facilities and public and private community agencies providing services to mental health clients.

• Policies, procedures, and systems related to Behavioral Health Care Services, legal and regulatory requirements and limitations.

• Applicable federal, state and local laws, rules and regulations.

• Data gathering methods and statistical analysis.

• Computer applications related to work.

Ability to:

• Communicate effectively orally and in writing.

• Make decisions.

• Make advanced clinical risk assessments.

• Analyze and problem solve.

• Provide leadership.

• Demonstrate interpersonal sensitivity.

EXAMINATION COMPONENTS

The examination will consist of the following steps:

1) A review of applicants' applications to verify possession of minimum requirements.

2) Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process, which is a review of candidates' Supplemental Questionnaires to select the best-qualified applicants to continue in the process.

3) Those candidates selected as best qualified will move on to the next step in the examination process, a virtually administered pre-recorded oral interview examination which will be weighted as 100% of the candidate's final examination score. The oral interview examination may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform the duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website,

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN:

Deadline for Filing

5:00pm, Friday, May 31, 2024

Review of Minimum Qualification

June 7, 2024

Supplemental Questionnaire Review for Best Qualified

July 5, 2024

Virtual Pre-Recorded Oral Interview Exam**

July 15-July 25, 2024

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website,

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being

• Medical - HMO & PPO Plans
• Dental - HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add , , , and as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email boxes and are routed to unmonitored mailboxes. If you have questions, please go to our website at You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Nicole Lewis-Bolton, Human Resources Analyst

Human Resource Services, County of Alameda

or email Nicole.Lewis-

DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

Alameda County has a diverse workforce that is representative of the communities we serve and is proud to be an equal-opportunity employer. All aspects of employment are based on merit, competence, performance, and business need. Alameda County does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive and welcoming workplace environment.

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