Sr. Business Coordinator

2 weeks ago

Galveston, Texas, United States UTMB Health Full time

Minimum Qualifications:

Bachelor's degree or equivalent and 2 years of office related experience.

Job Summary:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

Job Duties:

(Financial related tasks)

  • Maintains financial stability of Process through effective and accurate inventory control
and cost analysis.

  • Compiles and prepares detailed financial, statistical, and annual reports for
Process/Department.

  • Prepares comparative analysis reports and statements reflecting variations in
expenditures and revenues.

  • Conducts cost studies and monitors Process' charge structure/billing system.
  • Monitors the Process' accounts receivable and posting of revenues.
  • Analyzes financial data and initiates appropriate action when necessary.
  • Develops and maintains annual accounting and budget reports.
  • Identifies variances in expenditures and makes recommendations for resolution.
  • Participates in Process budget discussion and develops Process budgets.
  • Participates in service center business plan discussions and develops business plans
based on decisions made by the service center's operational leader.

  • Trains others in financial duties and responsibilities.
(HR related tasks)

  • Provides staff assistance in the development and interpretation of Human Resources
policies and procedures.

  • Facilitates the development of process/area policies & procedures ensuring compliance
with applicable rules and regulations.

  • Serves as departmental liaison with Human Resources in regards to employee
disciplinary and grievance issues.

(Customer Service)

  • Works with customers to provide improved reports.
  • Ability to anticipate needs and scheduling of Executives as related to projects and
intervene to acquire information as necessary.

  • Responsible for administrative support tasks at the executive level.
  • Ensure smooth and seamless service in the executive office, managing day-to-day
activities.

  • Ability to think independently and make decisions as necessary.
  • May interface with leadership at UT Components, city, and/or state government agencies
or outside vendors.

(Miscellaneous)

  • Stays current with applicable policies, procedures, rules and regulations
  • Recommends, initiates, and facilitates the collaborative development of team process
change and new programs.

  • Provides team support regarding technical expertise, problem resolution/troubleshooting,
training, coaching, and team facilitation.

  • Assists in Process projects by coordinating activities, maintaining records, and reporting
on status.

  • Initiates action plans to develop skills and knowledge that will provide team/area
leadership and direction.

  • Good overall knowledge of "expert" skills listed below and good overall knowledge of
Non-Exempt Administrative Support role skills.

  • Adheres to internal controls and reporting structure.
  • Responsible for ordering and distributing supplies
  • Performs related duties as required.
Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Monday through Friday, 8am to 5pm and as needed on occasion.

Equal Employment Opportunity


UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

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