Customer Service

1 week ago

Tulsa, Oklahoma, United States CommunityCare Full time

JOB SUMMARY:


The Customer Service Training Supervisor will build a strong team of Trainers and shape staff behaviors to accomplish desired results to meet the expectations and needs of our customer service staff, members, providers and internal customers.

The supervisor will be responsible for providing ongoing coaching to inspire our trainers to deliver exceptional customer service as well as coaching to develop trainers in their current role or to take on additional responsibilities.

The supervisor will design and implement training programs to improve the efficiency and performance of the Customer Service, Claims, Enrollment and Reconciliation departments.

The supervisor will play a collaborative role in growing and implementing company standards and processes.

They will communicate within the department and interdepartmentally and should be analytical, supportive and prepared to act as a resource.

Supervisor will be responsible for meeting and maintaining performance benchmarks, meeting operational compliance requirements required by CMS regulations, company and departmental policies and managing critical processes.

To ensure success you need to employ prudence and tact in interacting with others and be focused on customer and staff retention.

Be a driver of change and passionate about helping employees adapt to organizational change.

KEY RESPONSIBILITIES:

  • Proactively identify different learning styles and methods of learning to optimize the experience of new hires and existing staff.
  • Assist in developing, maintaining and cataloging all training material and resources.
  • Identify all new employee training needs based on changes in technology, changes in member behavior and new product development.
  • In collaboration with Director, develop a department specific new employee orientation program and schedule.
  • Perform to a high level of accuracy through effective time management, being meticulous and organized.
  • Manage and assess training staff activities and provide trainers with regular performance-related feedback and coaching.
  • Strategizing and monitoring of daily activities of training department operational performance standards. Make staff adjustments as required.
  • Hiring, training and preparing trainers to respond to customer questions and complaints and troubleshoot problems to successful resolution for our members.
  • Ensure trainers understand and comply with all customer service, claims and enrollment objectives, performance standards and policies.
  • Monitor and evaluate trainer performance, provide learning and coaching opportunities and take appropriate corrective action when necessary.
  • Analyze data and collaborate with other supervisors and members of management to maintain contact center results that maximize customer satisfaction.
  • Identify operational issues and seek improvements.
  • Lead and implement change initiatives related to business processes and improvements.
  • Drive adoption and proficiency changes within the organization.
  • Coaches and motivates assigned staff to achieve highest quality and quantity of work and to exceed customer expectations.
  • Responds and resolves member/provider issues/complaints elevated to a supervisory level.
  • Actively participates on company and departmental committees as assigned. Identifies and communicates any new processes or activities that directly impact employees or operations of department.
  • Communicates regularly to employees any benefit, network, or process changes that have a direct impact on inquiry responses.
  • Maintains regularly scheduled meetings to inform and instruct staff of any changes in process or compliance issues.
  • Assist in the development or review of departmental policies and procedures to ensure operational excellence.
  • Other duties as assigned.

QUALIFICATIONS:

  • Thorough knowledge of customer service functions.
  • Proficiency with technology, especially computers, software applications and phone systems.
  • Excellent problem solving, leadership and customer service skills.
  • Analytical, efficient, and thorough.
  • Demonstrated ability to coach, train and motivate employees and evaluate their performance.
  • Exceptional verbal and written communication skills.
  • Ability to read, analyze and interpret complex documents including health benefit manuals.
  • Ability to remain calm and courteous under pressure and navigate tense situations.
  • Highly organized and attentive to detail.
  • Successful completion of Health Care Sanctions background check.

EDUCATION/EXPERIENCE:

  • High School diploma or equivalent; Bachelor's degree preferred.
  • Prior experience in training and/or development.
  • Minimum 1 year in leadership or decision-making role within Training Department.
CommunityCare is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin

Other details

  • Job Family Commercial
  • Pay Type Salary
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  • Tulsa, OK, USA

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