Grants Specialist
2 weeks ago
Job Posting Title
Grants SpecialistAgency
585 DEPARTMENT OF PUBLIC SAFETYSupervisory Organization
DPS / Homeland SecurityJob Posting End Date (Continuous if Blank)
June 22, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
$ 65,000.00Job Description
Position Summary
Under the direction of the Homeland Security Advisor & Director, this position provides grants administration support to the Oklahoma Office of Homeland Security as needed in connection with grant guidelines promulgated by the United State Department of Homeland Security. The areas of responsibility include, but are not limited to, preparing applications for the federal grant funds, developing grant notices for potential applicants, evaluating and monitoring compliance of sub-grantees in meeting state and federal requirements and to ensure fiscal accountability and programmatic integrity, preparation and submission of federal reports in accordance with federal guidelines. This position will also be responsible for purchasing, coordinating travel, and coordinating the annual Homeland Security Conference.
Typical Functions
Any duties as assigned by the Director or Grants Administrator.Performs administrative functions in the planning, coordinating and evaluating of activities related to the grant programs.Works with the Grants Administrator in coordinating purchases.Develops specifications for purchases that require competitive bidding.Prepares purchase orders, administers budgets and reports for all grant and sub grant programs, expenditure reports, Award Documentation to sub grantees, and grant fund draw downs.Maintains and monitors both the state and federal OKOHS budgets.Reviews and processes all subrecipient grant forms and paperwork.Assists with the forfeiture of funding documentation and associated reallocation of unexpended grant monies for distribution to sub grantee projects not initially funded, maintenance of the various OKOHS file systems, procurement and finance issues.Maintains a professional level of contact with sub grantees and the general public.Coordinates travel arrangements for staff.Coordinates the annual Homeland Security Conference.Other duties as assigned by the Homeland Security Advisor, Director, or Grants Administrator.Education and Experience
Education and experience requirements consist of a bachelor's degree or five years of professional experience in a related field; or an equivalent combination of education and experience, substituting one year of professional qualifying experience for each year of the required education.
Knowledge, Skills, and Abilities
Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.Excellent communications skills, both oral and written.Good organizational skills with the ability to plan, coordinate, and evaluate activities in multiple areas.The ability to establish and maintain effective working relationships.General knowledge of federal and state regulations relating to the administration of grant programs is preferred.Physical Demands and Work Environment
Work is typically performed in an office setting with climate-controlled settings and exposure to mild noise level. This position requires long periods of sitting and daily use of computer and telephone.
Special Requirements
Must be able and willing to perform all job-related travel in-state and out-of-state when necessary, including overnight travel. Percentage of travel time: 15%.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday .
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