Chief Clerk/Open Records Officer

2 weeks ago

Reading, Pennsylvania, United States Berks County, PA Full time

POSITION SUMMARY:


Responsible for coordinating a wide variety of administrative and organizational activities of the County Board of Commissioners, as defined in the 3rd Class County Code, including taking minutes at publicly advertised meetings, keeping records, minutes, and ordinance books, filing papers and proceedings, and attesting to all documents authorized by the Board of Commissioners.

This position works with the Board of Commissioners and reports to the Chief Operations Officer (COO) and the Deputy Chief Operations Officer (DCOO).

The Chief Clerk ensures that all officially approved resolutions and ordinances are provided publicly and internally to all appropriate department heads and/or county agencies.

This position also acts as the County of Berks Open Records Officer.

POSITION RESPONSIBILITIES:
Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:

  • Responsible for the timely preparation and distribution of the Commissioner Meeting Agendas. This shall include establishing appropriate deadlines for submission of agenda items and following up with departments and agencies to ensure that the Board of Commissioners has adequate information for all agenda items. Posts Meeting Agendas and Minutes to County webpage.
  • Attend regular and special meetings of the Board of Commissioners and accurately record the minutes, ordinances, resolutions, and motions of the Board of Commissioners in the official records of the County. Oversee the custody and control of official County records.
  • Prepare and publish public and legal notices of public meetings in compliance with County Code.
  • Receive written correspondence on behalf of the Board of Commissioners, determine the appropriate recipient of the correspondence, and ensure its delivery.
  • Respond to or forward to appropriate parties, requests and complaints relative to the delivery of County services or execution of County business.
  • Coordinate various County activities and functions on behalf of the County Commissioners including, but not limited to: Inauguration Ceremony and Program preparation; Oaths of Office and bonding requirements for newly elected officials, filing of the annual State Ethics Statement, County Events and presentations.
  • In accordance with the Pennsylvania Right to Know Law, act as the County of Berks Open Records Officer. Responsible for compliance and implementation of the County of Berks Right to Know Policy and Procedure.
  • Maintain organizational files and records for Contracts, Boards and Authorities, including appointments.
  • Prepare resolutions and other legal documents for the Commissioner Board Meetings.
  • Provide back-up to other positions, as needed.
  • Complete other duties and responsibilities as assigned.
  • Occasionally travel on an as-needed basis for training and to complete assigned duties.
  • Participation in CCAP conferences and trainings.

MINIMUM EDUCATION AND EXPERIENCE:

  • Associate Degree in Public Administration, Business Administration or related field.
  • Seven years of experience in records management and office administration, including working with customers and varied computer software applications including Microsoft Office Suite.
  • Experience in a governmental entity in a capacity which would provide the requisite knowledge, skills, and abilities.
  • Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
  • Knowledge of office methods, practices, and procedures.
  • Ability to maintain confidential information.
  • Ability to write clear and accurate reports.
  • Ability to exercise good judgment, tact, and courtesy.
  • Ability to understand and carry out oral and written directions.
  • Ability to organize work in a logical, effective, and efficient manner.
  • Ability to effectively manage multiple projects simultaneously.
  • Ability to communicate effectively both orally, and in writing.
  • Ability to maintain professional demeanor when dealing with internal/external customers.
  • Ability to work independently with a high degree of organization and sound judgment.
  • Ability to develop effective relationships with department heads, agency directors, elected officials, private contractors, media representatives, and the public.
  • Ability to handle stress.
  • Physical presence in the office is required.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of the organization and functions of county government, preferably the 3rd Class County Code.
  • Skill in the operation of a variety of computer software applications, including, but not limited to, Microsoft Office Suite, Oracle, etc.

PHYSICAL DEMANDS:


Work involves standing, walking, sitting, lifting, carrying, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms.

Vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to 20 pounds a distance of fifteen feet or less.

WORKING ENVIRONMENT:
Normal office environment


This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee.

It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.

  • Office Support Iv

    2 weeks ago

    Reading, Pennsylvania, United States County of Berks Full time

    ***: Office support position primarily responsible for completing work for the Assist Coroner, Chief Deputy and Assistant Chief Deputies in the Coroner's department. Performs paraprofessional work related to the department processes and confidential staff documentation with mínimal supervision while ensuring that necessary follow-up actions are...

  • HBC/Non-Foods Clerk

    2 weeks ago

    Reading, Pennsylvania, United States Redner's Full time

    To maintain pricing, stocking, and rotation of merchandise in the Non-Foods departmentESSENTIAL JOB FUNCTIONS:1) Assist in unloading the merchandise. 2) Transport stock for storage to stock areas. 3) Open cartons and price items (if needed) accura Clerk, Food, Merchandise, Retail

  • record technician

    2 weeks ago

    Reading, Pennsylvania, United States Tower Health Full time

    Responsibilities: The Record Technician is responsible to ensure that all inpatient, outpatient, and ED records are reviewed for all required charting elements in accordance with the Medical Staff Bylaws, Hospital Administrative Polices, TJC, CMS and DOH regulations. The Record Technician is responsible to assign the appropriated deficiencies to physicians,...

  • Office Support Specialist

    2 weeks ago

    Reading, Pennsylvania, United States GEO Group Inc. Full time

    Benefits InformationFull-time employees will enjoy a competitive benefits package with options for you and your family including: Paid Time Off Paid Holidays 401(k) Matching Health Insurance Vision Insurance Life Insurance Health Savings Account Tuition Reimbursement Employee Discount Reduced Tuition Rates Disability Insurance Employee Assistance Program...

  • Clerk/Typist III

    2 weeks ago

    Reading, Pennsylvania, United States Berks County Full time

    Job DescriptionPOSITION SUMMARY:This position provides direction and support services for the agency responsibilities to the Juvenile Court. Activities are related to Placement, Dependency proceedings and Termination/Adoption.POSITION RESPONSIBILITIES:Essential FunctionsDetermine and schedule court appearances for all above-mentioned legal. proceedings and...

  • Office Manager

    2 weeks ago

    Reading, Pennsylvania, United States New Story Full time

    Do you have a passion for education and being a part of a mission-driven organization? Do you want to join a fast-growing company with excellent benefits, such as competitive health and wellness benefits, tuition reimbursement, generous paid time off, and so much more? Look no further New Story Schools is seeking an Office Manager that will assist in...

  • Contract Manager

    2 weeks ago

    Reading, Pennsylvania, United States The Ladders Full time

    Job DescriptionPOSITION SUMMARY: Responsible for day-to-day supervision of the County's contractual process for non-solicited contracts, from drafting language, preparation, and review of contracts to negotiation and resolution of all commercial, legal and insurance issues between the contracting parties. Duties are performed with a high degree of...

  • Office Support III/Intake Interviewer

    2 weeks ago

    Reading, Pennsylvania, United States Berks County, PA Full time

    POSITION SUMMARY:The Intake Interviewer position is responsible for initiating a complaint for support and beginning the process of establishing cases for new clients, for Berks County Children and Youth Services, DPW, and for Berks County Juvenile through the Pennsylvania Automated Child Support Enforcement System (PACSES).POSITION...

  • Dental Office Manager

    2 weeks ago

    Reading, Pennsylvania, United States Prima Family Dental Full time

    Job Opening: Office Manager at Prima Family DentalLocation: Reading, MassachusettsCompany Overview: Prima Family Dental is a leading dental practice committed to providing our patients with the highest standard of dental care. We are currently seeking a dedicated Office Manager to join our dynamic team. Manage patient billing, including MassHealth billing....

  • Corporate Security Officer

    2 weeks ago

    Reading, Pennsylvania, United States Icts (UK) Full time

    **Corporate Security Officer - Relief** **Vacancy Details** Summary Salary: 11.22 / hour Location: Reading, Berkshire Region: South West England Vacancy Group: Operational Security Date Posted: 15/09/2021 Reference: 11435 **Description** In this prestigious, Relief Corporate Security Officer role, you will be ensuring the security and safety of premises and...

  • Communications Specialist

    4 weeks ago

    Reading, Pennsylvania, United States U.S. Army 1st Recruiting Brigade Full time

    ***To be eligible to enlist in the U.S. Army, candidates must be between the ages of 18-38*** The U.S. Army is at the forefront of communications technology and bolsters one of the most robust communications networks on the planet. As a communications technician in 1 of the 25 Army technical communications careers you will be operating at the highest level...

  • Communications Specialist

    4 weeks ago

    Reading, Pennsylvania, United States U.S. Army 1st Recruiting Brigade Full time

    ***To be eligible to enlist in the U.S. Army, candidates must be between the ages of 18-38*** The U.S. Army is at the forefront of communications technology and bolsters one of the most robust communications networks on the planet. As a communications technician in 1 of the 25 Army technical communications careers you will be operating at the highest level...

  • General Practice Dentist Job with in Reading, PA

    7 days ago

    Reading, Pennsylvania, United States Pennsylvania Association of Community Health Centers Full time

    Position SummaryThe Dentist provides clinical dental services and preventive dental care in a community health center setting. Supervises the Dental Assistants/Hygienists/EFDA and collaborates with the Public Health Dental Hygienist. The position requires someone who has comprehensive knowledge of primary dental care in outpatient setting, knowledge of the...

  • Chair of Obstetrics and Gynecology

    1 month ago

    Reading, Pennsylvania, United States Tower Health Full time

    Tower Health is seeking a nationally recognized physician leader in obstetrics and gynecology to serve as the Chair of Obstetrics and Gynecology. Based primarily out of Tower Health's flagship, Reading Hospital, the new Chair will also serve as Tower Health's Physician Lead for Women's Health.Tower Health is a regional integrated healthcare system that...

  • Chair of Obstetrics and Gynecology

    4 weeks ago

    Reading, Pennsylvania, United States Tower Health Full time

    Tower Health is seeking a nationally recognized physician leader in obstetrics and gynecology to serve as the Chair of Obstetrics and Gynecology. Based primarily out of Tower Health's flagship, Reading Hospital, the new Chair will also serve as Tower Health's Physician Lead for Women's Health.Tower Health is a regional integrated healthcare system that...

  • Operations Manager

    5 days ago

    Reading, Pennsylvania, United States Alvernia University Full time

    About Alvernia University Alvernia University was founded in 1958 by the Bernardine Sisters of the Third Order of St. Francis. Through its main campus in Reading and locations in Philadelphia and Schuylkill County, Pennsylvania, the university serves 3,000 students of diverse backgrounds from around the country. Alvernia offers a unique blend of rigorous...

  • Academic Hospitalist

    2 weeks ago

    Reading, Pennsylvania, United States Tower Health Full time

    Job SummaryReading Hospital is recruiting an Academic Hospitalist to join the Faculty of our outstanding Internal Medicine Residency. Day shifts are solely in a teaching environment with controlled census based on team size. The four team models include: one team of attending with 2 medical students, one team of attending with senior resident and 2 medical...

  • Operations Associate

    2 weeks ago

    Reading, Pennsylvania, United States Eastern Bank Full time

    Teller experience is a plus The Operations Associate maintains primary responsibility for all operational elements of a small to mid-sized office. Operational responsibilities include, but are not limited to, cash vault and ATM management, managing negotiable instruments, adhering to compliance and security requirements, routine cash drawer audits,...

  • System Medical Director, Occupational Health and Employee Health Services

    2 weeks ago

    Reading, Pennsylvania, United States Tower Health Full time

    Job SummaryReading Hospital is seeking a System Medical Director, Occupational Health and Employee Health Services. This provider will support the strategic vision and direction of Occupational Health and Employee Health Services for Tower Health. This physician will provide clinical leadership for system Occupational Health & Worker's Compensation matters...

  • Spanish Speaking Service Coordinator

    2 weeks ago

    Reading, Pennsylvania, United States SAM, Inc Full time

    Join our Early Intervention TeamOur Early Intervention Team is committed to leaving everyone served better off by providing case management services to children 3 and under who diagnosed with a developmental delay. Staff work closely with parents, caregivers, and professionals to support children in reaching their fullest potential.Summary of...